Belgium

Votre profil :

• Vous disposez d’un master ou d’une expérience équivalente ;
• Vous disposez d’une expérience professionnelle d’au moins 5 ans en gestion administrative et financière, notamment sur le terrain ;
• Vous avez des connaissances en comptabilité et de logiciels comptables ;
• Vous avez développé des compétences en analyse financière, grâce à votre formation et/ou à vos expériences précédentes ;
• Vous connaissez bien les procédures relatives à la gestion et au suivi des projets, de même que les procédures et les formats utilisés par nos bailleurs de fond ;
• Vous avez des compétences d’encadrement ;
• Vous avez une très bonne connaissance du français et de l’anglais. La connaissance du néerlandais et de l’espagnol constitue un atout ;
• Vous avez une forte affinité avec les valeurs d’Oxfam-Solidarité ;
• Vous êtes rigoureux(se), précis(e), organisé(e) et orienté(e) résultat.

Oxfam est une organisation internationale de développement qui mobilise le pouvoir citoyen contre la pauvreté. En Belgique, Oxfam-Solidarité s’occupe d'aide humanitaire, de projets de développement, de campagne et de seconde main et est membre d'Oxfam International, une confédération qui est active dans plus de 90 pays dans le monde.

Votre fonction :

• Vous participerez à l’élaboration, au contrôle et à l’ajustement des budgets:

1. Vous appuierez la construction du budget nécessaire sur base de la soumission d’un projet,
2. Vous analyserez les besoins de financement et les coûts inhérents à la mise en place du projet,
3. Vous analyserez, dans le cadre du budget annuel, la proportion d’apport ONG nécessaire en respectant les exigences des bailleurs,
4. Vous contrôlerez la bonne exécution du budget (vous vérifierez l’exactitude des imputations analytiques),
5. Vous analyserez les écarts par rapport aux prévisions, aux budgets établis, aux conventions contractuelles,
6. Vous participez à la rédaction du rapport final relatif au projet en collaboration avec le terrain et échangerez les informations nécessaires,
7. Vous prendrez part aux audits internes/externes, donnerez des explications et fournirez tous les justificatifs nécessaires,
8. Vous analyserez les éventuels risques financiers  et préviendrez les parties prenantes.

• Vous effectuerez des contrôles sur la comptabilité du bureau de liaison :

1. Vous vérifierez et contrôlerez sur base mensuelle les réconciliations des banques et des caisses en provenance du terrain,
2. Vous contrôlerez le respect des procédures administratives et financières au sein du bureau de liaison,
3. Vous recevrez et contrôlerez les pièces comptables (e.a. factures des fournisseurs, prestations, frais divers ...),
4. Vous communiquerez aux parties prenantes les analyses et conclusions issues du contrôle.

• Vous gérerez la trésorerie des projets :

1. Vous effectuerez et transmettrez les ordres d’ouverture/fermeture des comptes bancaires,
2. Vous effectuerez et transmettrez les demandes de crédit/remboursement,
3. Vous donnerez et vérifierez les ordres de paiement des fournisseurs/partenaires,
4. Vous effectuerez les transferts d’argent du siège vers le bureau local,
5. Vous effectuerez régulièrement la réconciliation de trésorerie des projets et des fonds propres (à chaque transfert de trésorerie vers les bureaux locaux).

• Vous êtes également charge(é) de diverses tâches administratives :

1. Vous recevrez et contrôlerez les fiches de prestation (timesheets) des collaborateurs sur le terrain,
2. Vous contrôlerez le respect des diverses procédures (administratives, juridiques, internes et externes),
3. Vous classerez les diverses pièces comptables au siège.

• Vous resterez à la disposition des personnes de terrain dans le cadre de la gestion administrative et financière des projets et vous donnerez des conseils à ce titre.

Oxfam vous propose :

• Contrat à temps plein (38h) à durée indéterminée
• Lieu de travail : siège d'Oxfam-Solidarité, Rue des Quatre-Vents 60, 1080 Bruxelles
• Salaire mensuel brut : min. € 2.146,08 – max. € 3.586,32 (pour 30 ans d’expérience utile) + 13ième mois + chèques-repas et congés extra-légaux.
• Entrée en service : février 2017

Etes-vous la personne que nous recherchons ?

Envoyez votre CV et votre lettre de motivation à jobs@oxfamsol.be avant le 22 janvier 2017, avec la référence «GestAdminFin-SAH».

Pour Oxfam, l’égalité des chances est importante. Les candidats sont donc sélectionnés sur base de leurs qualités et compétences, sans tenir compte de l’âge, l’origine ou le sexe.

We are looking for

• Bachelor nurse with minimal 3 years’ experience as lector/mentor in clinical nursing and a solid work experience as a nurse in a clinical setting.  
• Having followed a specific teacher training program of minimal 1 year is desired.
• being up to date with modern I.T is indispensable
• Able to step out from the ideal set up and adapt to poor resource settings.
• Capacity to adapt to different contexts and variable workload
• Autonomous planning, organization and coordination once main directions are defined.
• Bilingual French-English (written and spoken)

What we offer

• 1 year MIO contract (with possible extension)
• Based in Brussels but mainly carried out (up to 70% of the time) in the field - Full time (100%)
• Field position : salary according to MSF-OCB Field salary scale + “recuperation” leaves
• Starting immediate

Deadline for applications 01^th of February 2017

Application (CV + cover letter + a portfolio of educational task developed up to present) to be sent to Recruit-HQ-DG@brussels.msf.org with “NU-LEC-ACA” in the subject.

Context

A motion was voted at the OCB Gathering June 2015, stating that “there is an urgent need to formalize, accredit and further develop medical and para-medical training and education in MSF for all staff, with a strong focus on national staff capacity.”

The role of the Medical Academy MIO Nurse Mentor /lector for IPD nurses in the broader set up of the MSF Medical Academy is to support the MSF Medical Advisor in the practical implementation of the motion stated above. So your role will be to implement, monitor and evaluate impact of the MSF Medical academy educational programs

You will work in tandem with an experienced MSF nurse. This person will go through the whole process described below together with you and won’t necessarily be a professional mentor/lector. So it will be for you to support him/her to get familiarized with the academic aspects of the projects while he/she will support you to work in an MSF context with MSF staff.

By doing so we want to create in house expertise in professional mentorship and to create a comfortable and challenging working atmosphere that allows both parties to learn from each other and stay for a longer period on board with us in this project.  

Teamwork with:

• Academic team from nursing school institutions.
• Field team in the project (national and international staff).
• Technical advisors in the medical department.
• Learning and development unit.

Job Profile

In the preparation phase of pilot project in Belgium

Preparation of the paramedical staff evaluation system

• Develop the practical skills test for the paramedical staff (scoring system based on Standard Operating Procedure).
• Develop the theoretical test for the paramedical staff (focusing on general knowledge on hygiene, sterile way of working, patient safety, etc.)
• Develop the Attitude and behavioral test for the paramedical staff.
• Preparation of the practical aspects of the evaluation system (ordering material required, defining needs for infrastructure, prepare the schedule for the staff testing with the field team).

Curriculum level

• To compose the different thematic/content of the different curricula of bridging courses for the different level of the national staff undergraduate nurses.
• To compose the different content of the Continuous Personal Development courses for the different level of national staff nurses (graduate and undergraduate).
• To develop learning methods for academic classes and practical classes (skills lab), identify the materials needed, work out a time frame for the learning program, etc.

At the start of the pilot project on field level: Gap analysis/ O scoring of national paramedical staff

• Practical set up of the test on field level (organizing material, equipment, mannequin in the skills lab).
• Actual evaluation of nurses and midwives in the project (practical skills, theoretic knowledge and behavioral attitude aspects).
• Analyze results and report outcomes

At the development phase of an individual tailored learning program

Based on the results of the evaluation system

• Development of a training strategy that is most adapted to have impact on quality of care in the project location.
• Work out a pedagogical methodology that takes in consideration the actual qualifications of the student.
• Develop a time frame for implementation and evaluation.
• Fine tune and adapt where needed the content of the different thematic modules.
• In collaboration with the different advisors in the medical department integrate curriculum content ( mainly for Continuous personal development=> short courses )
• Look into the possibility to find facilitators who can support you facilitating certain modules. Those facilitators can come from the MSF academy existing network in the African continent and the medical advisors in the medical department.
  

At the implementation phase of the individualized training program

• Organize academic classes and lector.
• Organize the practicalities of the interventions done by other facilitators who will help to facilitate certain modules.
• Organize sufficient clinical contact hours with the students and mentor. 
• Organize regular written and practical exams.
• Collect, analyze and report obtained data on regular basis.
• Adapt where needed the educational program
  

At the evaluation phase of the pilot program

• Repeat the evaluation process in collaboration with the academic partners to measure difference between before and after (practical skills, theoretical knowledge, attitude and behavior).
• Compile the data and produce a final report with results, conclusions and recommendations.
• Repeat 0-scoring after 6 months.

Candidate Profile

• MSF Supply experience
• University degree or equivalent professional qualification in supply management
• Experience in training (hands on coaching and giving trainings to various levels of staff)
• Familiar with testing and monitoring system quality
• Experience in ERP system and Db management (an advantage)
• Understanding and experience in guiding change processes (an advantage)
• Attention to details, strong analysis and synthesis
• Good communication skill, flexibility and solution oriented
• Working knowledge of computer tools, especially Excel and Project office
• Good level of English and French, both  written and spoken;

Conditions

• 1 year MIO contract (with possible extension)
• Based in Brussels but mainly carried out (up to 70% of the time) in the field - Full time (100%)
• Field position : salary according to MSF-OCB Field salary scale + “recuperation” leaves
• Starting : February / March 2017

Application (CV + cover letter) to be sent to Recruit-HQ-DG@brussels.msf.org   -

Deadline for applications February 2017 the 3^rd

Context

 

UniField is an Information System project aiming to replace the existing field management tools with a new solution (ERP) that will integrate finance and supply, and be shared by all coordination’s and projects in the field. The MSF Operational Center of Brussels started his deployment phase since January 2015.

As member of the OCB UniField deployment team, the mission of the Unifield Supply MIO is to implement the Supply module of the software in the field, performing mapping analyses, transfer knowledge and support  to the users in the field.

Under the direct supervision of :

• The Unifield deployment manager for all deployment aspect of the project
• The Unifield Supply technical referent for all technical aspect of the project

Job Profile

 

The MIO Unifield Supply will be required to perform the following main activities:

• Mapping  analyze at HQ and field to prepare the deployment phase
• Software Supply configuration and Db migration / management
• Design training materials
• Training and coaching for  users in the missions
• Support the users for change management and new work organization
• Provide onsite regular reports, with extensive feedback & recommendations to the Unifield Supply Deployment officer and the UniField Supply Unit Support
• Ensure good coordination with the Finance team with an integrated approach for deployment
• Enforce & monitor the implementation in the field of all conditions required to deploy properly the Supply module and ensure a smooth transition from the existing software to UniField
• Capitalize all deployment related documentation for the project
• Develop the basic competences of the finance module

 

CANDIDATE PROFILE

• Academic degree in Archives and Records Management or Information and Communication Sciences & Technologies.
• Proven experiences in archives and records management.
• Proven knowledge in archives and records management including: archiving tools, conservation policies, data protection policies, digitization, database management, information retrieval, etc.
• Field experience with MSF and/or other INGO is an asset
• Proven experience in remote community management including written and oral communications skills are an asset
• Organized and methodical. Project and Change management experience is an asset
• Proven pedagogical skills are an asset
• Knowing how to work as a team but also autonomously.
• Willingness to work in field conditions
• Bilingual French and English

CONDITIONS

• Field Contract fixed term 1 year – Full time position - based in Brussels but with frequent field visits (70%)
• Salary according to MSF-OCB Field salary scale
• Starting : immediate

CV + cover letter to be sent before 23/01/2017 to MSF, Caroline Maes, Rue de L’Arbre Bénit 46 – 1050 Ixelles or to caroline.maes@brussels.msf.org, stating ARCHIVES MIO position in the title

CONTEXT

Within the framework of the MSF OCB Knowledge Management project and following needs assessment survey among field staff (October 2016), OCB is opening the position of MIO Archives. S/he contributes to the management (production, filing, searching for, sharing, protection and preservation) of both paper and electronic records produced by all departments of MSF Operational Center of Brussels, with a particular focus on the field. Together with the Documentalist in Brussels, s/he acts as a subject matter expert, proactively sharing their knowledge through mentoring, training and production of reference documents. S/he leads the Community of Practice of Field Archivists (some missions have full time positions, others part time, others none).

Her/His status of Mobile Implementation Officer implies a high level field mobility and flexibility.

Hierarchical responsible: HQ Documentalist Medical Department, with functional collaboration across all departments

JOB PROFILE

 

Support the document life cycle (production, filing, searching for, sharing, protection and preservation) both paper and electronic records

• Advise on document production formatting, naming and filing
• Support the Documentalist in answering punctual records retrieving requests for documents housed in Brussels archives
• Support audits and evaluation processes (e.g. ECHO audit)
• Support Ad Hoc requests for filing exceptional projects/initiatives (e.g. Ebola task force)
• Support the Bookshop Manager in updating the ‘field operational library’ (‘Bibop’) in each field project.
• Offer analysis and advice on access rights and the respect of confidentiality.
• Support the facilities and ICT units regarding the implementation of optimal conditions of preservation of both paper and electronic records at both field and HQ level.
• Advise on compliance with relevant legislation and regulations

Lead the review and implementation of OCB archiving policies

• Review and implement archiving guidelines in field missions and headquarters.
• Review and implement retention schedule annex (duration to keep documents)
• Create and implement a long-term preservation policy.
• Create and implement reference documents such as: good practices, communication material, training material, etc.
• Conceive, develop, pilot and deploy a ‘Field Archive Opening and Closure Kit’

Support field project/mission’s closures (approx. 2/3 per year)

• Support field staff in the repatriation of paper archives from field to headquarters.
• Support on-site the destruction of papers archives according to the retention schedule.
• Receive, centralize, organize and store paper and electronic archives in Brussels with support of Facilities and ICT units

Re-launch, animate and moderate the Community of Practice of OCB Field Archivists

• Act as a technical referent, supporting field archives’ referents in their document management practices and centralizing archiving issues and initiatives.
• Train and mentor archives’ referents on field missions striving for maximum autonomy within a given framework

Subject Matter Expert

• Pro-actively play a focal point position around archives and document management issues and initiatives at Field and HQ level.
• Provide her/his expertise to decision makers and key stakeholders, including various working groups such as the Knowledge Information Team.
• Advise on complex legal and regulatory issues often including data sharing and document confidentiality.
• Promote awareness on document protection and good practices.
• Support a cultural change towards archives and records management awareness in close collaboration with the Knowledge & Change Manager.
• Support headquarters’ projects involving archives and records management.