Candidate profile

• Minimum 5 years of professional experience in management of complex medical setups
• MSF experience is a condition
• Medical degree in Medicine. Any complementary degree in management, hospital management or Health Information systems is an asset.
• Management skills : Analyzing, planning, organization and communication skills
• Good writing and reporting skills
• Behavioral flexibility : ability to work in team, high level of maturity in interpersonal relationships, flexibility.
• Good oral and written communication in English and French
• An interest in international and humanitarian issues
• Adhere to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, Empowerment

Conditions

• Based in HQ (Brussels) with field visits (minimum twice a year)
• Open-ended contract, full-time, based in Brussels with travels to the field and in Europe
• Hospitalization insurance – Supplementary pension – Canteen – Reimbursement of 100% public transport costs
• Available to start ideally February 2018

Deadline for applications : before 26 January 2018

Interested candidates should send a letter of motivation and curriculum vitae by e-mail to Delphine Evrard, Recruit-HQ-Operations@brussels.msf.org, with the following reference: “Hospital Management MED”

Context

The Hospital Management Unit (HMU) is a multidisciplinary, interdepartmental team, set up within the Operational Department. In order to manage hospitals in their proper context and in coherence with OCB strategic objectives, the HMU has a horizontal role with respect to the different Cells making up the Operational Department, and therefore depends on each of them for guidance on strategy and context.

The HMU develops expertise in hospital management and, in close collaboration with supporting departments, provides operational support for the team managing the hospitals in its portfolio. This Unit is the direct interface between HQ and the field. Each member has responsibility for a specific topic under the supervision of the Unit's coordinator (hierarchical link) with a functional link to the coordinator of the corresponding department (functional link).

Within the Unit, the Medical Department is represented by the Hospital Management Medical Coordinator.

A Steering Committee, consisting of representatives of the Operational, Medical, HR and Logistic Departments, sets out the strategic and operational axes for the Unit's intervention (including hospitals for which it is responsible) and evaluates its operation.

The Hospital Management Medical Coordinator (HMMC) is responsible within the Unit for ensuring the development of medical management expertise in OCB's hospitals and providing support for medical management at the various hospitals in the portfolio, so as to organise hospital medical departments efficiently and increase the quality of care provided.

Job Profile

1. The HMMC develops medical management expertise in OCB,  in close collaboration with members of the Unit and the Medical Department at HQ :

The HMMC participates :

• In the development of a horizontal hospital management policy : set up, organisation methods, evaluation mechanisms,...
• In the development, both at HQ and in the field, of HR with expertise in hospital  management, particularly by establishing training programmes, coaching and outside collaboration.
• Development and coordination of management and support tools (protocols, guidelines, specialised software, data management, etc …) for the medical and caregiving professions in hospitals.
  

2. The HMMC participates in new pilot projects.

The HMMC may, as the Steering Committee chooses, participate in establishing new projects, more specifically  :

• (Pre)feasibility study, in collaboration with the Mission and the Cell.
• Support for the team implementing the new project.
  

3. The HMMC has an operational role vis-à-vis hospital.

The HMMC has a direct supporting role with the hospital's management team, particularly the hospital's Medical Director, for medical issues and problems connected with :

• The quality of care : following up medical errors, correct protocol management (dissemination, implementation, etc …), IPC policy, follow up of pharmacovigilance measures and indicators, …
• Management and organisation :
  • Matching of medical expats and other issues relating to medical HR management
  • Management tools
  • Managing the medical activity budget.

The HMMC is moreover responsible for :

• Design of medical activities and setting the technical level of medical activity in the hospital.
• Validation of the various stages in the medical supply process : fixing the standard list, budget forecast, assessing requirements and, finally, making the order.

In coordination with other members of the Unit, the HMM participates in the preparation of master plans, in collaboration with relevant people in the hospital and other HQ departments.

For all these issues the HMM collaborates with, and is the interface of, key contacts in the Medical Department.

4. The HMMC participates in the setting up and development of a Pool of medical profiles capable of having a specific responsibility in Hospital Team Management. The HMM therefore :

• Participates in recruitment to the Hospital Management Team and evaluation of its HR profiles
• Identifies training requirements for these profiles.

5. The HMMC is responsible for medical information and data management at Unit level :

• The HMMC ensures that a data management system is set up in hospitals and monitored.
• The HMMC ensures that medical information/data and medical reports on hospitals are compiled and distributed to the relevant bodies.
• The HMMC ensures that such information is analysed and that any measures and actions to be adopted are followed up.

6. The HMMC participates in the development of external partnership arrangements, in collaboration with the various supporting departments, so as to reinforce OCB's hospital management expertise.

7. The HMMC participates in evaluation and control missions, in close collaboration with members of the Unit and HQ supporting departments. The HMMC therefore participates in :

• Development of methodology, evaluation tools, and qualitative and quantitative indicators for hospital management.
• Organisation of visits to evaluate procedures and organisation at OCB hospitals.
  

8. The HMMC participate in setting strategy for hospitals in the portfolio, in close collaboration with the Cell and Coordination. Moreover the HMMC regularly provides them with any information necessary for the hospital's strategic and contextual guidance.

Candidate Profile

• MSF Finance experience / Accountant experience
• University degree or equivalent professional qualification in Finance / Accounting management
• Experience in training (hands on coaching and giving trainings to various levels of staff)
• Familiar with testing and monitoring system quality
• Experience in ERP system (an advantage)
• Experienced in guiding change processes (an advantage)
• Accounting background (an advantage)
• Attention to details, strong analysis and synthesis
• Good communication skill, flexibility and solution oriented
• Working knowledge of computer tools and project management
• Good level of English and French, both written and spoken, compulsory

Conditions

• 1 year MIO contract (with possible extension)
• Based in Brussels but mainly carried out (up to 70% of the time) in the field - Full time (100%)
• Field position : salary according to MSF-OCB Field salary scale, legal leaves + “recuperation” leaves
• Starting immediate

Application (CV + cover letter) to be sent to Recruit-HQ-DG@brussels.msf.org with “MIO FIN” in the subject

Deadline for applications 27 Of November 2017

Context

Unifield is an Information System (ERP) aiming to replace the existing field management tools with a new solution that will integrate finance and supply, and be shared by all coordination and projects. The MSF Operational Center of Brussels started his deployment phase since January 2015. Today more than 40 missions in the MSF movement are using the solution.

The mission of the UniField Finance MIO is to implement the financial module of the software in the field, performing mapping analyses, transfer knowledge and support  to the users.

He / She is under the direct supervision of the Unifield deployment manager for the over all project management and under the technical supervision of the Unifield finance deployment officer for all technical aspect of the project.

Job Profile

The MIO Unifield Finance will be required to perform the following main activities:

• Mapping analyses at HQ and field level to prepare and design the deployment phase
• Software finance configuration with Db migration and management
• Training and coaching for  users in the missions with adapted training material
• Support to the users for change management and new work organization
• Provide on-site regular reports, with extensive feedback & recommendations to the UniField Finance Deployment officer.
• Enforce & monitor the implementation in the field of all conditions required to deploy properly the finance module and ensure a smooth transition from Saga to UniField
• Ensure good coordination with the Supply team with an integrated approach for deployment
• Capitalize all deployment related documentation for the project
• Acquire the core competence of the Supply module for an integrated vision of the software
• In case of planning constrains, the person can be assigned to others tasks and will give his financial expertise and experience to finance and operation departments.

Education ​

• University degree in international relations, political science, or law.

Experience

• 2 -3 years of experience of working with EU institutions in particular with DG ECHO and the European Parliament
• Experience/knowledge of EU processes and working mechanisms
• Interest in advocacy and humanitarian diplomacy
• Experience/knowledge in building and maintaining relationships with external partners
• Experience with the Red Cross/Red Crescent Movement, including time in the field and/or with a National Society - preferred;
• Practical experiences in the field of concern (writing position paper and recommendations) - preferred

Skills

• Skilled at writing reports, papers and briefings
• Good knowledge of EU external action, international law and the humanitarian aid sector
• Knowledge of the Red Cross and Red Crescent Movement a definite asset
• Good working knowledge of Word, Excel, Power Point

Languages

• Fluently spoken and written English
• Good command of another IFRC official language (French, Spanish or Arabic) - preferred

 

Terms and Conditions

• Fixed-term contract
• Full time position of 38 hours per week.
• The monthly gross salary falls within the grade C2 category and ranges between EUR 2,700 to EUR 2,900 depending on experience. We further offer an attractive compensation and benefits package.

Application procedure

Please send your CV (max two pages) and a cover letter (max one page) in English to HR@redcross.eu by midnight CET, 13 November 2017.

The file names must include the job title and your full name. The email subject must include the position name only.

Only shortlisted candidates will be contacted for an interview.

The starting date will be discussed with the selected candidate.

Job Title: Disaster Management Officer

October 2017

 Background information

Founded in 1983, the Red Cross EU Office (RCEU) is a partnership between the 29 member National Societies of the EU/EEA (EUNS) and the International Federation of Red Cross and Red Crescent Societies (IFRC).

Job purpose

The Disaster Management officer will provide support for the Disaster Management (DM) Unit to monitor and engage with relevant EU humanitarian aid and disaster response actors in order to persuade them to act in the interest of the most vulnerable people and with full respect for the Fundamental Principles. The DM Unit evaluates EU policy and legal documents in relation to the EU disaster response, humanitarian aid, civil protection and crises management. It develops and coordinates Red Cross positions and contributions to major EU consultations, policy debates and operational issues. In emergency situations; the DM Unit ensures a prompt exchange of information on the assessment of humanitarian disasters and possible responses from EU Red Cross National Societies and the IFRC.

Key responsibilities

Under the supervision and guidance of the Head of DM Unit, the officer will contribute to:

Heighten Red Cross influence on EU policy, legislation and practice

• Monitor specific DG ECHO policy issues, and prepare written analysis and briefings for members
• Contribute to RCEU position papers as directed by the supervisor, and ensure appropriate follow-up
• Represent the office in external meetings as requested by the supervisor
• Support and strengthen partnership particularly with the UCPM, EU Aid Volunteers Initiative, Research/Innovation – Horizon 2020 
• Facilitate the implementation of the Strategic Plan for Enhancing RC capacities and cooperation for effective engagement with EU Civil Protection Actors

Increase EU resources for our work at home and abroad

• Monitor and promote EU funding opportunities for RCRC humanitarian action, particularly in the field of civil protection, and inform members accordingly
• Develop relationships with ECHO counterparts as guided by supervisor
• Monitor and analyse EU funding trends
• Prepare and write analysis of documents, briefings, monthly reports and positions according to the needs of the DM Unit

Serve our members on EU-related issues

• Organise meetings, telephone conferences with member NS and Federation, and ensure their active follow-up
• Update the website/intranet in relation to the DM unit section
• Participate in DM meetings and events organised by the office and draft minutes of the meetings

Project Management

• Implement the communication strategy of a Civil Protection project; update project website, disseminate information and communication products to external partners, support organisations of steering group meetings, organise final dissemination workshop

 

• des bénévoles ayant des notions d’arabe, de préférence, pour la distribution à Frontispice
• Une disponibilité de +/- 3x/semaine (journée ou demi-journées)
• Le respect des normes de conduite et sécurité
• L’adhésion aux valeurs d’Oxfam-Solidarité
• Une attitude responsable et respectueux vers un public multiculturel
• Horaires en journée et en semaine

Oxfam s’est associé au hub humanitaire pour venir en aide aux réfugiés du parc Maximilien. A cet effet, Oxfam-Solidarité se chargera du tri et de la distribution de vêtements de seconde main, mais aussi d'accessoires comme des sacs de couchages, tapis de sol,  …

Nous cherchons des bénévoles pour :

• le tri 
• la distribution

Bénévole chargé-e du tri

Lieu : Centre de Tri, Quai Demets, 47 à 1070 Bruxelles (Metro Delacroix)

• Manutention de sacs de vêtements
• Tri minutieux en f° des besoins identifiés (tri préliminaire)
• Veiller à et garantir un environnement propre et rangé

Bénévole chargé-e de la distribution

Lieu : Rue Frontispice, 29-31 à 1080 Bruxelles

• Distribution
• Rangement de kits
• Tenir un inventaire des distributions
• Tri (en 2ème ligne) en f° des besoins identifiés

Nous offrons :

• Les conditions légales pour une mission bénévole
• Une introduction par rapport aux tâches à accomplir
• Une intervention au niveau des frais de transports (publics)

Intéressé(e) ? Des questions ?

Contactez Patricia : 0483/60/81/89 ou ple@oxfamsol.be.  Séance info tous les mardis 31/10 à 9h30 (inscriptions auprès de Patricia) ou informations sur demande.

Mission prévue jusqu’à fin janvier 2018