Belgium

Qualifications

• Previous humanitarian experience with an IO/INGO is mandatory
• Minimum 5 years in the field with an IO/INGO, 2 years in volatile context.
• 2 years experience in a coordination position (Field Coordinator, Head of Mission, Emergency Coordinator)
• Strong interest and commitment to evolve in the risk management field of activity
• Experience in coaching and training of staff
• Excellent written and oral communications skills
• Ability to set priorities and organize his/her own work
• Fluent written and spoken English and French
  

Personal competences

• Ability to work independently
• Ability to plan and organize in stressful environment
• Strong capacity to work under pressure
• Sense of humor (even caustic) is highly appreciated
  

CONDITIONS

• 1 year fixed-term field contract - full time - Based minimum 70% in the field and the rest at OCB HQ Brussels
• Salary according to MSF-OCB Field salary scale

To apply, please, provide

• CV
• Motivation letter: why are you interested by the job? Why do you think you are qualified?
• Your answers to the following questions (word document,A4, “Calibri” police, size 11)

1. What are the main topics to consider in a NGO risk management framework? (bullet-points)
2. How do you see your role regarding the decision making line? (5 lines max.)
3. If you have to design training, what are the main elements to consider? (bullet-points)
4. What evokes, for you, the concept of human factor in the risk management? (10 lines max.)
5. From your NGO experience, describe a situation where you had to take a decision under uncertainty. What were the factors you have considered? (20 lines)

Documents should be sent before 30^th of April 2017 to Carole COEUR, Risk Management Unit, Operations Department, Rue de l’Arbre Bénit 46, 1050 Brussels -

security-support2@brussels.msf.org

 

CONTEXT

The MIO Risk Management (RM) Trainer & Adviser contributes to the security and safety support to the missions of MSF-OCB in terms of training, assessment and advisement.

He/she reports regularly to the MSF-OCB Security Focal Point on the state of projects within his/her domain.

He/She is a member of the Risk Management Unit (RMU), belonging to the Operation (OPS) department and reports to the Security Focal Point

MAIN ACTIVITIES

Capacity Building and Training

• Conduct RM trainings at the headquarter and field level
• Evaluate needs for new trainings
• Contribute to the design & elaboration of the training’s offer in the RM area of expertise

Security assessment, Risk Analysis & Risk reduction

• Conduct RM assessment & contribute to the Risk Analysis and Risk Reduction process for the benefit of the missions
• Contribute to the design and elaboration of operational tools concerning RM of the MSF-OCB missions
• Contribute to the RMU operational research projects

Security support to the field

• On request, provide an operational support to the missions for the design and implementation of RM procedures in the field
• Contribute to promote an embedded RM culture among MSF-OCB missions

Other Tasks

• Assist and back-up the Security Focal Point on request.
• Participate to the daily administration of the MSF-OCB incident reporting system.
• Participate to the researches of MSF-OCB in the RM area of interest.

Candidate profile

• 2 years MSF field experience in diverse contexts with supply/log position required (experience as Coordinator an asset)
• Warehousing, transport and/or customs background.
• Proactive, strategic and therefore longer term approach.
• Demonstrates analytical skills, critical sense and is able to take decisions.
• Pedagogical
• Works as a part of a team and cross functionally but also autonomously.
• Fluent English and French.
  

Conditions

• Permanent contract - Full time - based in Brussels (Ixelles)
• Hospital insurance (DKV) - pension plan - canteen - 100% reimbursement for public transport costs
• Starting date:  Immediate

Deadline for applications: the 24^th of March 2017

Curriculum Vitae and covering letter (in English) to be sent by e-mail to Camille Dumonceau - Recruit-HQ-SC@brussels.msf.org with “warehousing” in the subject.

Context

Driven by MSF’s goals, the OCB Supply chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply its European Supply Center, and the Kenya Supply Unit its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

This position’s purpose is to increase the field expertise in terms of warehousing, transport and customs in order to respond to the operational needs.

Under the supervision of the Back office (BO) and innovation, as referent for warehousing, transport and customs:

1. By Defining and Providing frameworks to be adapted to contextual specificities, support the SCOs and Supply field to ensure that the sustainable and coherent supply chain solutions are in place for each context.
2. Define technical skills and competencies requested by the whole Supply Unit. With the support of the learning officer, build up the learning path for his/her technical domains.
3. Provide appropriate support for each technical domain in order to respond to operational needs (proactive and reactive).
4. Build up, motivate and facilitate network of experts in each domain.

Position in the supply chain department

• Work must be done in close collaboration with the supply chain officers to ensure operational needs are well identified.
• Collaboration with the other technical referents of the supply chain department is also key in order to align technical domains projects.
• Work in close collaboration with the Filed GDP & Cold Chain Referent in order to ensure the respect of the minimum GDP requirements within the pharmaceutical supply chain (concerning crucial aspects such as: premises and equipment, documentation, transportation and contracted operations).
• Although professionalization of each technical domain is the aim, this should privilege polyvalent approach for support to match better with the constrains of the field

Job Profile

TECHNICAL REFERENCE

• Develop best practises and standards for each of the technical domains warehousing, transport and customs (policy, SOPs…) conciliating objectives of the department with field reality
• Develop, test and validate tools in coherence with the existing tools and in collaboration with the IT/IS referent.
• Promote best practises to all people involved and help and support their implementation if needed
• Monitor implementation of best practises and their fitting to context realities. Provide corrections on  if  needed
• Write, communicate and promote technical information for each technical domain (reference documents) in collaboration with the learning and information officer.
• Define technical competencies referential to be used as a base for elaboration of standard job descriptions and trainings.
• Validate technically the new profiles entering in MSF OCB
• Develop and facilitate trainings and Briefings in coherence with other technical domains and pedagogical path in collaboration with the learning officer.
• Participate in definition and support the implementation of the warehousing, transport and customs strategies elaborated by the mission and SCOs.
• Keep himself trained and up to date on technical evolution and best practises for each technical domain.

SUPPORT TO THE SITES (excluded ESC)

• 2nd line support to bring solutions adapted to the context and notably to capitalise on them.
• Lead operational project upon request from operation with a multidisciplinary approach.
• Ensure coherence amongst all technical domains throughout all the Supply chain thanks to privileging a polyvalent approach.
• When required, anticipate and clarify, with the concerned stakeholders, importation constraints of specific countries and help identifying solutions.

COORDINATION OF EXPERT NETWORK

• Build expert network for each domain with MSF supply, MSF sections and fields but also other organisations, and academic structures.
• Lead exchange platforms in order to do a technological watch each domain, develop new concept or solutions.
• Promote, facilitate and capitalise innovation through this network.

TRANSVERSAL

• As member of the Back office, will participate to the translation of the departmental strategy into objectives and actions plan.

a. Adhésion aux valeurs, options et finalités de l’association b. Diplôme universitaire ou supérieur ou expérience professionnelle équivalente c. Expérience professionnelle de 5 ans minimum o dans le domaine des relations Nord-Sud de préférence en Amérique Latine o avec la thématique ‘Droit de l’enfant’ d. Connaissance des méthodologies GAR et GCP e. Capacité d’analyse, de réflexion et de rédaction f. Capacité d’organisation, de planification et de travail en équipe avec tact et discrétion g. Capacité d’imaginer des supports d’information adaptés aux situations et publics divers h. Capacité d’autonomie dans le respect de cadres établis et d’objectifs/résultats à atteindre i. Sens du service et du bien commun j. Compétences informatiques : maîtrise d’Office Windows. k. Très bonne connaissance du français (oral et écrit), bonne connaissance de l’espagnol et connaissance de l’anglais ou du portugais est un atout l. Disponibilité à voyager en Belgique et à l’étranger

Tâches principales: A. Chargé(e) de partenariat - Pérou Gérer les relations partenariales 1. Participer à l’élaboration de la stratégie du partenariat international et assurer sa mise en œuvre pour le Pérou 2. Développer et gérer la relation partenariale 3. Gérer les programmes et projets a. Assurer la gestion des programmes et/ou projets b. Assurer le suivi/évaluation des programmes et projets 4. Appuyer le renforcement des capacités des partenaires B. Chargé(e) de programme - Droit de l’enfant Gérer le programme Droit de l’enfant 1. Piloter la stratégie de ce programme thématique 2. Assurer l’appropriation et la transversalité du programme Droit de l’enfant Offre : o Contrat à durée indéterminée à mi-temps o Rémunération suivant les barèmes du non-marchand de la Région wallonne o Poste à pourvoir

Candidate profile

• Academic background in international supply
• and/or Experience in international supply design
• and/or Experience in supply management in the field

• Strong experience in the humanitarian field (with MSF is a strong asset, with supply responsibilities is a strong asset, at coordination level is an asset)
• Coordination, leadership, reporting and diplomatic skills
• Experience in project / change management is an asset.
• Very good communication skills for interacting with several departments
• Autonomous
• Post based in Brussels, but with high availability for travelling (about 1/3rd time on the field)
• Fluent in English and French 
  

Conditions

• Permanent contract - Full time - based in Brussels (Ixelles) and +/- 1/3 time on the field.
• Hospital insurance (DKV) - pension plan - canteen - 100% reimbursement for public transport costs
• Starting date:  Immediate

Deadline for applications: the 24^th of March 2017

Curriculum Vitae and covering letter to be sent by e-mail to Camille Dumonceau - Recruit-HQ-SC@brussels.msf.org with “SCO4” in the subject.

Context

Driven by MSF’s goals, the OCB Supply Chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply, its European Supply Center, and the Kenya Supply Unit, its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

The Supply Chain Officer (SCO) position belongs to the Supply Department (line manager: Front Office Coordinator) and is a member of the operational cell (functional manager: Operations Coordinator). He/She designs the supply strategies and set-ups to answer the operational needs, taking into consideration the general supply policies and standards. He/She makes sure resources and means tally with them (technical support, budget, field HR skills…). He/She supervises and reports the performance of the supply chains. He/she is accountable over the current situation of her/his contexts and must proactively foresee the future challenges; in order to avoid supply becomes a bottleneck for operations. He/she understands the needs of operations and translates them into supply chain solutions.

As a principle, a SCO position in OCB is not essentially tied to any specific context and countries, as a re-shuffling of the portfolio within the operations department can occur.

Presently, the following countries are in the portfolio of Cell4: Afghanistan, Pakistan, India, Ukraine and Russia.

To be noted that Afghanistan mission is an intersectional mission that requires permanent collaboration and open dialogue with the counterparts of both OCA and OCP.

Job Profile

 

• He/She designs and supervises the implementation of the Supply strategy of each context / project of the Operational Cell, in close collaboration with Medical and Logistics operations in order to cope with operational needs and quality required by OCB’s policies. These include stock management, international and national sourcing, transport and customs, ordering process, demand planning and forecasting processes, communication and customer satisfaction processes.

• He/She participates to the dynamics of the cell as its Supply referent. As such, he/she helps to build budget and follow them, and participates to all necessary gatherings (AROs, budget revision, monitorings, CoPro…).

• He/She works closely with the other SCOs as a team, to foster best practices and benchmark. He promotes as well outsourced resources when adequate.

• He/She is the functional manager for the Supply Co at the Coordination on the field. He/She collaborates with him/her to design and improve the supply chain of the context (set – ups, needs for support, processes, needs for trainings…) with the support of the Supply Department and its technical referents.

• He/she keeps tight link with his/her peers within the other OCs and ESCs and promotes synergies to maximize capacity.

• He/She has full visibility of his/her resources. He/She reports performance of the supply chains of his/her contexts, based on quantitative and qualitative metrics and analytics, with a focus on partnership’s satisfaction.

• He/She contributes to drive the MSF Supply Chain strategy towards Supply Chain excellence by escalating the uncovered needs on innovation, resources and quality.