REQUIREMENTS

We are looking for a forward thinking and enthusiastic candidate, inspired by MSF’s social mission, and eager to leverage digital technologies for enhancing humanitarian action.

Education and experience:

• Background in the fields of Data science or Project Management
• Proven working experience as a Project Administrator or Analyst (preferably in the Finance, Supply or ICT sector)
• MSF past experience is an asset
• Solid technical background, with understanding or hands-on experience in software development, reporting tools and web technologies
• PRINCE2 / PMI / Agile certification is a plus
• Fluent working knowledge of both English and French
• Excellent communication skills
• Excellent negotiation, communication and stakeholder management skills
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail and multi-tasking skills

Competences required:

• You are autonomous, passionate by technology and a team player
• You are able to work independently and self-organized
• You are able to adapt to changing circumstances, contexts, tasks, responsibilities and people.
• You are organized, detail-focused, accurate, with problem-solving skills

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

 

Program manager valuation of field assets & stocks (m/f/x)

CONTEXT

The objective of the Valuation of field assets & stocks Program is to enable reporting, at any given moment, on the value of the medical & non-medical stocks and assets owned by Operational Center Brussels in the field.  This will enable identification of areas of improvement, trigger discussions about current practices in place and ultimately improve our accountability on the management of these resources.  This program contains two projects: i) the field asset valuation project and ii) the field stock valuation project.

To achieve this goal the approach will be:

• For stocks: to identify the existing data over the different platforms/tools, to assess their quality, to bridge different systems so as to integrate information on inventories managed in different systems, to value these stocks with appropriate unit prices, and to develop accountability reports (days stock, obsolete stocks, stock differences, …) in BI tools.
• For field assets: to work on the definition of an asset (as opposed to a consumable), data quality and integration with asset management applications existing in the field, development of the fixed assets register module existing in the field ERP and creation of procedures and guidelines for the day-to-day follow-up of these assets in the field. 

The mission of the Program Manager valuation of field assets & stocks will be to successfully lead the Program, by managing directly the Field stock valuation project and overviewing the project for the valuation of the field assets.

This position will be reporting to the Finance Applications Support Unit Coordinator within the Finance department and will also report back to the two other sponsoring departments of the program, namely the Supply Chain and Logistics departments.

RESPONSIBILITIES

Overall Program

• Definition of the governance of the program
• Ensures that the 2 projects included in the program are delivered on-time, within scope and within budget
• Reports regularly to the Sponsors, Steering Committee, Project Portfolio Monitoring Committee (PPMC) and Audit Committee on the evolution of the projects.

Valuation of field stocks project

• Coordinates internal and external resources for the flawless execution of the project
• Gathers the requirements of the different interested parties
  • Organize workshops with clear agendas and expected outcome
  • Prepare propositions from the outcomes of the workshops
• In collaboration with the technical teams prepares the technical requirements for any potential development so that they can be included in the applications.
• Develops project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Ensures resource availability and allocation
• Develops a detailed project plan to track progress
• Uses appropriate verification techniques to manage changes in project scope, schedule and costs
• Manages the relationship with all stakeholders
• Performs risk management to minimize project risks
• Creates and maintain comprehensive project documentation

CONDITIONS

• Expected starting date: as soon as possible
• Contract type: Fixed-term contract (CDD) of 9 months, full-time
• Location: based in Brussels
• Salary according to MSF-OCB HQ grid – Pension Plan – 100% reimbursement for public transportation costs
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 28/06/2021

How to apply?

Please, send your CV and cover letter to Recruit.HQ.finance@brussels.msf.org and mention “Program manager valuation of field assets & stocks” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

• Formation supérieure (bachelier ou master) en finances ;
• Connaissance approfondie des concepts et process de comptabilité générale ;
• Expérience en finances et/ou comptabilité avec gestion d’une petite équipe ;
• Capacité de dialoguer et de négocier avec d’autres services ;
• Une expérience dans le secteur associatif subsidié est un atout ;
• Maîtrise du néerlandais, du français et bonne connaissance de l’anglais ;
• Maîtrise de la suite Office et pratique d’un logiciel comptable ;
• Leadership, assertivité et résistance au stress ;
• Rigueur, intégrité et discrétion ;
• Sens de l’engagement et volonté d’investissement au service de nos organisations.

Caritas International appartient à un réseau mondial de 162 organisations chrétiennes de solidarité, actives ensemble à travers 200 pays et régions. A l’étranger, nous venons en aide aux victimes de catastrophes et de conflits, de la faim et de la pauvreté. En Belgique, nous apportons une réponse humaine et individuelle au parcours migratoire de chacun-e. Notre action vise en priorité les personnes les plus vulnérables, sans aucune forme de discrimination.

Pour notre département Finances situé au siège social (Bruxelles), nous recherchons pour une nouvelle création de poste un-e : « Responsable comptabilité financements »

MISSION

Dans le cadre d’un renforcement du département Finances, le/la Responsable de la comptabilité des financements travaillera à l’amélioration des procédures et outils utilisés par les gestionnaires des projets opérationnels des départements de Réintégration, de Coopération internationale et de Communication, afin d’optimiser le recouvrement des subsides. Il/Elle agira également en tant que principal point de contact de la responsable du département Finances sur les sujets comptables.

PRINCIPALES RESPONSABILITÉS

• Mise en place des procédures de suivi de subsides en collaboration avec les services opérationnels et suivi de leur bonne application ;
• Supervision et coaching, à moyen terme, d’une équipe de 3 à 5 personnes en charge du reporting , de la comptabilisation et de la facturation vers les bailleurs de fonds des activités de réintégration, de coopération internationale et de communication ;
• Gestion des avances et des paiements dans le cadre des projets de réintégration et de coopération internationale ;
• Support aux équipes opérationnelles pour répondre à des appels à projets ;
• Appui à la directrice Finances concernant les bonnes pratiques comptables.

INTÉRESSÉ-E ?

Envoyez votre candidature (CV + lettre de motivation) à cv@caritas.be avec « Responsable comptabilité financements » dans l’objet du mail pour le 20 juin 2021 au plus tard.

Caritas vous offre une fonction variée, riche en défis humains au sein d’une équipe dynamique faisant partie d’une organisation internationale de premier plan. La personne retenue devra fournir 2 références professionnelles et un extrait de casier judiciaire 596-2 vierge.

Your profile :

• Degree or advanced degree in a relevant field, i.e., Marketing, Economic Sciences, or IT.
• 5 years’ experience in Data Analysis, Business Intelligence or Direct Marketing.
• Excellent command of MS Office, especially Excel and Access.
• Strong analytical and evaluation skills including experience in trend and data analysis, quantitative methods and interpretation (a deep understanding of the popular data analysis tools and databases).
• Previous experience with CRM tools (e.g Send in Blue): you feel comfortable in database interrogation and manipulation languages such as SQL.
• GDPR knowledge
• Project management skills: you easily identify and promote potential collaboration between departments.
• Ability to communicate complex data to various audiences.
• Autonomous and great team player.
• You like challenges, meeting deadlines, and can handle multiple priorities.
• Good eye for details and you are not afraid to take initiatives.
• Fluent in Dutch or French with a good command of the second national language and of English.
• Adheres to WWF’s values, which are: Courage, Integrity, Respect and Collaboration

The Fundraising department aims to increase the growth and acquisition of new donors, and the loyalty of existing donors through different channels (face to face, door to door, direct mailings, telemarketing, online campaigns ...) to support nature conservation.

Your function:

As Data Analyst, you will support our ambitious growth strategy by maximizing the potential of our supporter’s database. Analysis and optimization are key to deliver relevant data to the whole organization!

Thanks to your strong analytical skills, you translate the collected data using your knowledge of relational databases and various data management techniques, and you come with concrete recommendations. You like to challenge the marketing selections based on departments briefs, ensuring high data quality and integrity. You translate the information into reports that can be used by the management to support strategic decisions and identify opportunities for revenue growth.

You build and maintain good relationships with stakeholders and internal customers, as you identify, analyze, and define potential needs where needed. You get the most of our database by developing and improving data flows and processes and interpreting trends or patterns in complex data sets.

Main responsibilities:

1. Maximization of the database

• Maximizing the return on data and stay aware of business intelligence strategies, architectures and technologies.
• Managing business relations with external providers.
• Drawing procedures and technical briefings to ensure that our database needs are translated into software by our provider.
• Continuously identifying improvement in our processes (data entry, automatic sending of e-mails, etc).
• Defining new data collection and analysis processes.
• Analyzing, documenting, and rationalizing our existing database system.

2. Collection and interpretation of data

• Analyzing and reporting on available data to enhance the loyalty of our supporters.
• Developing a strong dashboard and reporting tools to follow up our results (revising KPI’s, etc)
• Monitoring results and analyzing our marketing action’s performance (digital campaigns, telemarketing operation, F2F, Direct Mail, etc).

3. Strategic business recommandations

• Challenging data selection for our direct marketing actions.
• Reviewing and proposing new segmentations to match current and future needs.
• Organizing tests and reporting on the results.
• Providing needed information to enhance the profitability of our fundraising actions and communications campaigns.
• Sharing comprehensive advice to colleagues across our Supporters, Youth, Communications, and Finance teams.

4. Other responsabilities

• Controlling the GDPR compliancy of the organization. Remaining up to date and taking the needed action in case of legal changes regarding privacy and use of data.

We offer:

• A full-time, permanent contract
• An attractive salary package for the sector including meal vouchers, group insurance, health insurance, 100% reimbursement of the costs of public transport ...
• A flexible working environment adapted to COVID restrictions: either from home with all the ad hoc IT equipment, or in our pleasant office in the heart of Brussels, easily accessible by public transport
• Our policies and benefits reflect the importance of people being able to have a good work-life balance and being able to bring their ‘full self’ to work
• The opportunity to contribute to the mission of WWF and to share our values that will be embedded in your work and behaviours

Interested? Send your updated CV and Cover Letter through this link before 27th June.

WWF is an equal opportunity employer and committed to having a diverse workforce. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. Management reserves the right to review and revise this document at any time.

REQUIREMENTS

• Degree in Accounting or Economics
• Minimum 5 years of professional experience
• Computer skills: MS Office, Advanced Excel, Accounting software (Unifield knowledge is a plus)
• Organized and precise
• Able to work in a team
• Client oriented
• NGO experience is an asset
• Ready to travel in the missions several times per year (3 field visits per year and 1 gap filling of 1-2 months)
• Written and spoken English and French

Field Accounting Controller (m/f/x)

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

The Field Accounting Controller (FAC) is the point of contact for missions for all accounting related questions. He/she ensures at headquarters the quality of accounting in the missions and its conformance to MSF OCB accounting policies and procedures. He/she also provides primarily technical accounting software support.

RESPONSIBILITIES

• Check the monthly missions’ accounting closings and ensure compliance with Accounting rules
• Monitor missions’ monthly closing deadline and foster corrective actions in case of delays
• Collect missions mandated closing documentation and verify accounting procedures compliance
• Check compliance of expenses towards Chart of Accounts and verify quality of back-up documentation (invoices, PO/PR, RFP)
• Manage currency exchange rates that must be used in mission accounting
• Reconcile transfers, re-invoicing and expenses between headquarters and missions
• Manage import of mission accounting in headquarter accounting software and control balances
• Act as first point of contact for mission accounting software issues
• Act as focal point for external audits and prepare audit documentation files
• Implement audit recommendations
• Ensure proper archiving at headquarter of paper or digital mission accounting documents

Finance related tasks

• Prepare the financial reports for donors and ensure eligibility of expenses for related contracts
• Allocate expenses to financial contracts in HQ system
• Organize and provide Accounting and accounting software training
• Participate in the development of new tools and/or procedures
• Participate in HR briefing and debriefs of expatriates with finance profiles
• Participate in the recruitment of Accounting Managers working in the missions
• Visit the missions to provide support according to the agreed terms of reference

 

CONDITIONS

• Expected starting date: Asap
• Contract type: Open-ended contract (CDI), full-time
• Location: based in Brussels, Belgium (with Field visits)
• Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 13/06/2021

How to apply?

Please, send your CV and cover letter to Recruit.HQ.finance@brussels.msf.org and mention “Field Accounting Controller” in the subject of your email.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.