• Relevant education, training or professional qualifications;
• Minimum 3 years’ experience in human resources management; 
• Knowledge and/or experience with Belgian employment legislation; knowledge of other international labour regulations considered as an asset;
• Experience in risk prevention advising considered as an asset;
• Ability to develop rules and processes related to human resources policies;
• English, excellent spoken and written, and be fluent in French or Dutch;
• Organisational, interpersonal and team-working skills, flexibility, and reliability;
• Problem solving and good communication skills;
• Team-work with people from a wide range of countries and cultures;
• Management of multiple tasks;
• Experience of working with NGO’s, specifically in Belgium, or in a network organisation, is considered as an important asset;
• Solid grounding in Microsoft Office applications.

CAN Europe, Europe's largest coalition working on climate and energy issues, is currently seeking an experienced and dynamic Human Resources Coordinator to join our team. This position will offer the successful candidate an opportunity to be at the center of the largest movement for global change that will affect people and the planet for centuries to come.

The HR Coordinator will be part of CAN Europe’s admin team, and should be experienced in implementing HR procedures (payroll, contract,…) and developing HR policies to improve the internal people management of the organisation and the well-being of all staff members.

 

Main duties will include:

• HR management: payroll, timesheets, contracts of our staff based in Belgium and abroad, recruitment.
• Support of the management regarding the development and implementation of our HR policy
• Risk prevention at work: you will become our risk prevention advisor and will be in charge of our action plan and report
• Well-being and HR development: organisation of well-being and team-building activities, support the management for the evaluation process, coordinate the implementation of our training policy
• Support ensuring an inclusive team and network

This position is based in the CAN Europe secretariat, which houses our team of around 50 staff members (30 in Belgium and the rest spread in several European countries), in Mundo-B, the sustainable NGO office space near the St. Boniface neighborhood of Brussels. This full time or 4/5 position is based on a Belgian open-ended contract.

Remuneration for the job will be between 3000 & 4165EUR gross/month depending on the years of relevant experience (from 0 to 20 years) and subject to Belgian taxes.

Extra benefits include lunch vouchers, reimbursement of local transport costs or teleworking allowance, phone costs, eco and sport vouchers.

To apply, please send your CV in English and a motivation letter in English to jobs@caneurope.org with “HR Coordinator” as the subject line.

Closing date for applications: Wednesday 19 January 5pm

First round of Interviews preferably between 24 & 28 January (online)

Second round of interviews between 31 January and 4 February (most probably online)

Expected start date: as soon as possible thereafter

Contact  

Inquiries to Lionel Dehalu, head of Operations, lionel.dehalu@caneurope.org

PROFIL

Formation / expérience 

• Expérience pertinente de min. 5 ans
• Maitrise et connaissance approfondie de la législation comptable et financière Belge
• Maitrise du fonctionnement des opérations bancaires
• Connaissances de base en fiscalité
• Savoir exploiter les données comptables

Connaissances linguistiques

• Français : connaissance parfaite
• Anglais : bonne connaissance
• Néerlandais : connaissance est un atout

Connaissances informatiques

• Bonne connaissance des outils informatiques et de gestion de trésorerie
• Connaissance de l’ERP CODA est un atout
• Parfaite connaissance des outils de base de données

 Aptitudes

• Esprit d'ouverture aux enjeux humanitaires
• Rigueur, précision et esprit d’organisation
• Bonne aisance relationnelle
• Être à l’aise avec les chiffres
• Bon esprit d’analyse et de synthèse

Médecins Sans Frontières (MSF) est une organisation internationale d'aide humanitaire qui porte assistance dans plus de 60 pays aux populations en détresse, aux victimes de catastrophes naturelles ou d'origine humaine et aux victimes de conflits armés, sans discrimination et sans distinction d'origine, de religion, de croyance ou d'appartenance politique.

CONTEXTE

La mission du département financier est de veiller à ce que les états financiers donnent une image fidèle de la situation financière de  MSF Belgique et d'assurer l'utilisation optimale des ressources financières.

En tant que trésorier-comptable au sein du service financier, vous êtes chargé de réaliser les opérations de trésorerie sur un ou plusieurs comptes de l'entité. Les opérations de trésorerie comprennent exclusivement les opérations de collecte et de paiement et l'enregistrement de ces opérations dans les comptes.

RESPONSABILITÉS

Vous exécutez des opérations financières et imputez dans les journaux financiers.

Gestion des Recettes :

• Vous centralisez des pièces justificatives des transactions comptables pour toute dépense et recette
• Vous gérez l’encaissement des recettes et des subsides
• Vous vérifiez les extraits de comptes et comparez les recettes réelles avec les prévisionnelles, subsides intersections et vous enregistrez les extraits pour les legs en collaboration avec le département legs
• Vous enregistrez les recettes financières selon les procédures établies
• Vous suivez et gérez des débiteurs

Gestion des Dépenses :

• Vous vérifiez les autorisations de paiements, la conformité des signatures, et les pièces justificatives
• Vous vérifiez les factures, montants, dates d’échéance, numéro de cpte bancaire permettant le paiement
• Vous effectuez les liquidations des montants à payer
• Vous exécutez par virement bancaire l'octroi d’avances sur salaires
• Vous enregistrez les dépenses dans les comptes financiers divers, c’est-à-dire transferts missions et paiement de certaines factures missions

Gestion de la caisse :

• Vous approvisionnez en espèces la caisse centrale auprès du banquier.
• Vous effectuez la comptabilisation journalière de la caisse et comptage physique de la caisse pour vérification chaque mois. Vérification des soldes avec la comptabilité.
• Vous effectuez la comptabilisation éventuelle d'autres caisses au sein de l'organisme et l'enregistrement des écritures comptables sur base des documents remis par les gestionnaires de ces caisses.

Prévision des besoins de trésorerie :

• Vous effectuez la collecte hebdomadaire des informations financières concernant le planning de trésorerie
• Vous effectuez le suivi du respect des dates d’exécution des paiements.
• Vous vérifiez la disponibilité financière et planification dans le temps de transferts.
• Vous gérez les transferts entre comptes bancaires et des avances sur caisse.
• Vous gérez les écritures purement financières entre comptes
• Vous gérez les transferts sur les missions en collaboration avec FinOfficer
• Vous mettez à jour le cash- flow prévisionnel en fonction des révisions budgétaires, terrain et siège

Divers :

• Vous êtes en contact avec nos différentes banques pour tous changement de signataires ou administratifs.
• Vous êtes la personne de contact avec Isabel – Stonex – Western Union
• Vous êtes le point de contact pour les couvertures de change dans diverses devises entre les missions et la société Stonex
• Vous maitrisez l’aspect netting entre nos diverses sections, la connaissance de TM5 est un atout.
• Vous êtes la personne de contact pour les demandes des auditeurs externes pour la pré-audit et l’audit final en ce qui concerne la trésorerie.

CONDITIONS

• Date de début prévue : dès que possible
• Type de contrat : CDI, temps plein (100%)
• Localisation : Bruxelles
• Salaire selon le tableau de service de MSF-OCB HQ - Assurance hospitalisation (DKV) - Plan de pension - Remboursement à  100% des frais de transport public
• Respect des principes de la MSF et de nos valeurs de gestion : Respect, transparence, intégrité, responsabilité, confiance et responsabilisation.
• Respect du code de conduite de MSF.

Date limite de dépôt des candidatures :  28/01/2022 inclus

Comment postuler?

Veuillez envoyer votre CV et votre lettre de motivation à Recruit.HQ.finance@brussels.msf.org et mentionner « Treasury Accountant» dans l'objet de votre courriel.

Seuls les candidats présélectionnés seront contactés.

MSF valorise la diversité et s'engage à créer un environnement de travail inclusif. Nous accueillons les candidatures de tous les candidats qualifiés, indépendamment de leur handicap, de leur identité sexuelle, de leur statut marital ou de partenariat civil, de leur race, de leur couleur ou de leur origine ethnique et nationale, de leur religion ou de leurs convictions, ou de leur orientation sexuelle.

La protection de vos données personnelles est importante pour MSF. En soumettant votre candidature, vous consentez à  l'utilisation de vos données personnelles par MSF. Pour plus d'informations, veuillez consulter notre déclaration de confidentialité pour les candidats à un emploi.

About the role

We know that our IT and systems form the backbone of how we are able to work, and we’ve built our internal systems over many years. We were ‘ahead of the curve’ for many years, operating seamlessly across international locations routinely before remote working was the norm. Now, as we start to deliver our new organizational strategy, we see that it’s time to take the next big step forward in developing and establishing new approaches and systems. We see that the IT and Systems Manager will play a central role in that development.

Do you dream of being on board an organization where you can join at such an exciting time! And development? Then we have the right position for you! And yes, it's a far-reaching role, but you would not be alone! The IT and System Manager will have the head office's IT and system responsibility and provide internal support where necessary, but you will also be able to use our existing external IT service providers. We also have colleagues based in our field offices who manage IT locally. The IT and system manager will therefore work closely together with colleagues in our country offices as well as in Copenhagen and Brussels to ensure that all Mission East's digital systems are planned, configured, used and continuously improved in accordance with "best practice" and organizational needs

Are we looking for you?

•    Can you see yourself working in a value-driven organization, and do you have sympathy with Mission East's organizational values?
•    Can you understand, interpret and challenge business requirements and translate these into a fully developed solution?
•    Do you have solid experience in solving complex issues and securing buy-ins? Are you able to influence and persuade? And are you able to cut through complexity to translate and apply technical knowledge to solutions that are critical to delivering business change?

As well as these areas, the role requires a general knowledge of an IT department's spectrum of responsibilities, including knowledge of databases, Microsoft products, implementation of IT operations and service desk procedures, and remote access. So you will need to have at least 3 years of equivalent experience in managing organizational IT and systems in a similar organization, preferably from the INGO sector, as well as documented experience in managing Microsoft 365, including Teams. Experience in handling data security requirements is crucial, just as it is important that you are fluent in oral and written English. Danish language skills are an advantage.

You can see a full job description and person specification via https://missioneast.org/current-vacancies. 
 

Are you looking for an exciting, dynamic, and challenging role in a values-driven organization? 

Do you recognize the essential part that IT and Systems can play in supporting the work of an international NGO? 
Would you like to work in a role where you will be able to contribute your IT experience and skillset towards supporting vulnerable people and communities in the former Soviet Union, the Middle East, Asian and Africa to get out of poverty and marginalization?

At Mission East, we’re looking for a new IT and Systems Manager to join our small HQ team. This exciting position includes the full range of tasks from support to development and implementation of IT strategy as well working alongside inspiring colleagues working together towards delivery of our mission and vision. 

Based in either our Denmark HQ (Hellerup) or Belgium HQ (Brussels) , you’ll have a dynamic and fulfilling role which will include regular travel between our HQ offices, as well as occasional travel to Mission East’s country offices.

About Mission East

We are an international relief and development organization working in crisis-stricken countries of the former Soviet Union, the Middle East, Asian and Africa. We provide emergency assistance during disasters as well as long-term development assistance. We are based on Christian values. Mission East works to support vulnerable people and help communities get out of poverty and marginalization. We work directly with our beneficiaries or through local and international partners. We constantly strive to strengthen the relevance, impact and sustainability of our programs.

More information about Mission East can be found at: https://missioneast.org. 

Application procedure
• Visit https://missioneast.org/current-vacancies for application information and to see a complete job description and selection criteria.
• You’ll need to submit your letter of application and CV (Both in English) not later than 16th January 2022.

If you have questions, you can contact Nicki Davies-Jones, HR Director (from 4th - 10th January) via Personnel@missioneast.org
 

REQUIREMENTS

Experience

• Medical Doctor, nurse or midwife, with MSF field experience in a clinical role
• Proven project management experience of minimum 3 years, including MSF field coordination, Project Medical Referent/Medical Team leader (PMR/MTL) or Medical Coordinator experience
• Experience in team management
• Good understanding of information management and monitoring and evaluation
• A sound experience in the field of learning or curriculum development is a plus

Competencies

• Ability to work autonomously
• Very organised, creative and solution-oriented
• Pragmatism is an important skill

• Excellent computer skills.
• Fluent in English, French is an asset.
• Available for field visits

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

The MSF Academy for Healthcare of MSF is an initiative that has been created with the aim to increase the quality of healthcare provided by our staff to the patients we assist in the missions. The Academy has a growing portfolio of projects addressing specific learning objectives of different categories of healthcare staff in MSF. All these projects are chosen in line with overall MSF operational and medical priorities.

A large focus is on MSF’s national staff, especially in the countries with the largest gaps in Human Resources for Health (HRH) capacity.

The Academy aims to maintain the same overall educational approach in all its projects: competency-based learning; as much as possible on-the-job training with the presence of strong tutors or clinical mentors; and seeking to achieve appropriate accreditation for all trainings, often in collaboration with partner teaching institutes.

In practice, the activities of the MSF Academy are organised in separate initiatives.

1. Hospital nursing

This is the largest program, offering comprehensive Continuous Professional Development package for all staff or hospitals that join the program. Theory and clinical mentoring sessions combined work toward achieving the competencies of basic nursing science in these hospitals. This program is implemented in several hospitals in Central African Republic, South Sudan and Sierra Leone and we are preparing to start in Mali.

2. Outpatient care

This initiative offers a 6-months learning program towards key competencies for nurse-based health centre consultations. The aim is to improve the quality of care and the clinical reasoning of the consultation staff. This program is implemented in Sierra Leone and Guinea and will soon start in Nigeria and South Sudan.

3. A Post Graduate Diploma course in Infectious Diseases, as a 24-month, work-based learning program for medical doctors to improve their competencies to manage infectious diseases in remote settings while in the field with MSF
4. A Fellowship program for Medical Humanitarian Action, a as a 24-month, work-based learning program for PMR and medical coordinators on all key competencies for these positions.
5. The Anti-Microbial Resistance (AMR) learning initiative

Since 2015, Antibiotic resistance (ABR) has been chosen as a central priority by MSF. More than ever, it has become clear that Infection Protection Control Supervisors (IPC) and Antibiotic Stewardship (ABS) focal points are key players in every MSF hospital in the fight against ABR. These positions are almost always national staff for which clear job description and competency frameworks have been developed. However, MSF has been late to organize an effective learning strategy for these key positions. In that sense, the AMR learning Initiative eLearning courses will be transformational in making these roles the cornerstones in making MSF hospitals safer with regards ABR.

MSF Holland (OCA) together with the MSF Academy for Healthcare have developed and implemented two pilot eLearning programmes for IPC Supervisors and ABS Focal Points in MSF hospital settings. The project partnered with a respected international organisation; British Society for Antimicrobial Chemotherapy (BSAC) to develop the curriculum content in collaboration with MSF experts. The eLearning courses are modular, and practice based with integrated learning in both French and English. The participants are supported by clinical mentors to provide practical support, ensure the quality of the eLearning, connecting it to their own professional environment and for learning support.

“RAISON D’ETRE”, MISSION AND NATURE OF THE FUNCTION

Overall, the main tasks of the Global team can be divided in 4 categories:

• Leadership and project initiation
• Project management of existing projects
• Administrative follow up and support of existing projects or the overall structure
• Technical expertise, guidance and support for the different programs (nursing, learning, curriculum development, mentorship, etc.).

Herein, the project managers cover the tasks of the first 3 categories.

The management of the AMR project is expected to require 50% of an FTE. The present position is aimed to cover this task and planned to take up the responsibility for other managerial and leadership tasks of the management team.

The main challenges for the AMR project in the next phase are:

• Manage the scale up of the project to include all 5 MSF Operational Centres
• Embed the project into the Academy and MSF
• Integrate the lessons learnt from the pilot phase
• Management of the communication with a large number of stakeholders (HQ staff in all OCs (medical, operational, L&D); field staff.
• Oversee content reviews and integration of new content
• Manage the relationship with Tembo (MSF online learning platform)

Positioning within the organisation

The project manager will respond to the director and the deputy director of the MSF Academy.

The project manager will work in very close coordination with the Clinical Mentorship coordinator as a strategic duo for the project. He will be the line manager of the Clinical Mentorship Coordinator.

RESPONSIBILITIES

MAIN ACTIVITIES

1. AMR learning initiative (50%)

• General project management of the AMR learning Initiative, from strategy review, detailed planning and implementation and support of the quality of the activities.
• Coordinate the development of the course content: review of the existing modules and development of an extra module on microbiology.
• Manage the collaboration with BSAC
• Stakeholder management in MSF (OCs, Tembo, IPC & AMR Platforms)
• Team management
• Admin/fin/supply of the project, with a specific attention to the complexity to purchase and ship the tablets to all the projects with participants.

2. Project management at the MSF Academy (50%)

• Lead the project management of another MSF Academy project from needs analysis, to project design implementation and support management.
• Take on the main responsibility of one of the main overall managerial tasks of the MSF Academy in coordination with the director and deputy director.

CONDITIONS

• Expected starting date: February 2022
• Contract type: Open-ended contract
• Location: based in Beirut, Nairobi, Dakar
• The contractual terms and conditions will be established according to the place of work and in respect of MSF standard function and salary grids, taking into consideration past experience.
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 14th January 2022

How to apply?

Please, send your CV and cover letter to Caroline.maes@brussels.msf.org until 14/01/2022 and mention “MSF Academy Project Manager” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.