Belgium

PROFILE

• Higher education in Business administration or other related fields.
• Minimum 5 years experience in related fields. Very good knowledge of operational functions, including projects management, public relations, communications, events management, and marketing, with the ability to engage a wide range of stakeholders and cultures.
• Strong written and verbal English & French and/or Dutch communication skills. Arabic is an asset. You must be based in Belgium.
• Autonomy. We expect the operational manager to be completely autonomous in his/her work. The board members will be present to support and advise.
• Excellent organization. Demonstrated experience in organizational management with the ability to achieve strategic objectives, coach staff, manage teams, as well as set, and manage a budget.
• Strong fundraising knowledge. Have an established network, know how to obtain public and private funding. Experience in fundraising in Belgium is a strong asset.
• Interest in the cause. You must be aware of the cause defended by DFL. Any experience in the field of associations or Middle East issues is a plus.
• Technical skills : Mailing, Microsoft Suites, Google Suites, WordPress, donations platforms, designing tools (CANVA)

WHAT WE OFFER

• A full time position. We are looking for a person for 10 months in full time. Possibility to extend the contract at the end.
• Flexible working hours. The work will be done exclusively by teleworking. However, we expect the operational manager to be able to move easily around Belgium if necessary.
• An impact-driven job. Your work will have a direct impact on the lives of young female students at DFL. You will also have the opportunity to get in touch with many Belgian figures.
• A position of responsibility. You will have a great freedom in all your actions.

INTEREST ?
 

+32 470 57 52 78
DFLEcommunications@daughtersforlife.com
Brussels, Belgium

ABOUT US

Daughters For Life is a foundation which creates accessible education opportunities for young women from the Middle East and helps them become strong, well-informed women that are able to speak up and change their communities and the face of the world. We offer full graduate scholarships in any field of studies to fully develop scholars’ potential.

 

POSITION DESCRIPTION
Your job will be to supervise the development of the European branch of DFL in all its aspects. The operational manager is the intermediary between the board of directors and other stakeholders such as students or partners. You will therefore have a central role in the good organization of the association and will be involved in all processes. As the board members are all volunteers, you will be the main person responsible for the day-to-day management of the association's affairs.

TASKS

• Administrative work & strategic planning. Follow-up of daily administrative tasks. Provide adequate support for the Board of Directors and produce extensive reports.
• Program management. Support the scholars in all scholarship-related matters and develop reporting procedures.
• Partnership management. Communicate with current partners and reach out to prospective partners. Act as the point of contact and serve as a liaison between the foundation and the academic institutions.
• Fundraising & budget management support. Oversee the financial responsibilities of the foundation with the guidance of the Board Treasurer and help in the fundraising.
• Event management. Organize events such as conferences and workshops. Organize internal meetings and other events as needed.
• Volunteers management. Recruit volunteers, coordinate teams and assign tasks.
• Communications management. Lead the digital marketing of the foundation, manage the LinkedIn page and manage internal communications.

REQUIREMENTS

Education

• • Academic       degree     in     Archives       and     Records Management  or             Information          and Communication Sciences & Technologies

Experience

• At least 2 years of professional experience in information or archives and records management
• Field experience with MSF or another INGO is a strong asset
• Knowledge in information, archives and records management including archiving tools, conservation policies, data protection policies, digitization, database management, information retrieval, etc.
• Experience in remote community management including written and oral communications skills are an asset

Competencies

• Organized and methodical
• Project and Change management experience is an asset
• Proven pedagogical skills are an asset
• Knowing how to work as a team but also autonomously
• Willingness to work in field conditions

Languages

• Bilingual French and English

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

MSF Operational Centre Brussels (MSF OCB) is looking for a:

Information & Records Management Mobile Implementation Officer (m/f/x) –  MSF Belgium – Brussels

CONTEXT

Information & Knowledge Management (IKM) has been integrated as a key axis to work on in the 2020-2023 Strategic Orientations of MSF OCB (Operational Centre Brussels). As a result of a consultative process, an OCB IKM strategy has been validated at the General Director level in October 2021 to reflect the IKM priorities (gathered from a consultative process), through a roadmap.

Because of its key role in undertaking a strong information and knowledge management culture, the Operations Department has at the same time framed the upcoming priorities in the Information and Knowledge Management - Strategy and Roadmap 2021-2023 to improve related practices, as much as to build greater transversality at Operations-level.

In parallel, OCB had recently validated a Record Management, Retention and Disposition Policy to address storage and maintenance, use, archiving and final disposition of records in the custody of MSF OCB, this in compliance to the General Data Protection Regulations (GDPR).

Mission & nature of function

As Information & Records Manager MIO (Mobile Implementation Officer) your mission is to implement the operational (Ops) IKM strategy and the Record Management Policy, as per priority.

• You will implement the IKM roadmap, Records policy and guidelines related to information, records, retention and disposition management at field-level.
• You will provide support and ensure that missions & project follow Information & Record Management OCB policy and guidelines in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ.
• You will support and produce training and reference documents.
• Hierarchical responsible: OPS Information & Knowledge Management Officer, with functional collaboration across all departments.
• The status of Mobile Implementation Officer implies a high-level field mobility and flexibility with 50-70% of the time in field visits.

RESPONSIBILITIES

1. Restructuring of Information Management at field-level

You act as an Implementation officer to develop, initiate, and train relevant stakeholders based at field level. Main tasks include:

•  
• Support and ensure the migration to new standard systems
• Support and ensure the implementation of the standard collaborative and publishing intranet spaces for the missions
• Ensure that the standards and processes (workspace/intranet templates and layouts, standard libraries, folder structures for local drives, taxonomies, metadata and content-types, document inventories, retention tables, access permissions, naming conventions etc.) are being implemented at mission- and field-level as per priority  Support and ensure that cleaning, archiving, migration, maintenance and monitoring procedures are being implemented
• Provide the trainings for OPS staff at mission and field-level and undertake the onboarding/offboarding plan for OPS staff at field-level

2. Support field project/mission’s complete lifecycle – including field visit

• Lead the implementation in the field of policies and guidelines on records management, retention and disposition in compliance with relevant legislation
• On-site, advise and support field staff in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ, with, as a focus, personal data, legal documents and other sensitive records
• For running projects, identify together with the coordination (mission - projects) focal persons on record management and ensure their training and mentoring striving for maximum autonomy within a given framework, including compliance and document management awareness
• For closing projects when staff resources are unavailable on-site, the records manager should be capable of handling them autonomously
• Act as a technical referent and make recommendations for:
  • • every record to be well located, rapidly and fully accessible, and available for future audit, discovery and capitalization
    • ensuring that only records that are necessary to conduct activities are retained, and not longer than required by reviewing and aligning retention schedules
    • special protective measures to be put in place regarding vital records essential to protecting rights, confidentiality, ensuring privacy and pursuing trust of the personnel patients and communities and third parties.
• Collect, centralize and report records management and compliance issues and initiatives
• Support the HQ Bookshop Manager in updating the ‘field operational library’ (‘Bibop’) in each field project
• Define the needs, and requirements for a Community of Practice for field staff about document life cycle matters and implement if/after validation

3. Support the document life cycle - both paper and electronic records - at Headquarters’ level

• Receive, centralize, organize and store paper and electronic records in Brussels with support of Facilities and ICT units
• Advise on records management, on confidentiality matters and on compliance with relevant legislation and regulations
• Support the documentalist in answering punctual records retrieving requests for information stored in MSF-OCB HQ records centers and electronic repositories
• Support audits and evaluation processes (e.g. ECHO audit)
• Support Ad Hoc requests for filing exceptional projects/initiatives (e.g. Ebola task force)
• Advice the facilities and ICT units regarding the implementation of optimal conditions of preservation of both paper and electronic records at both field and HQ level

4. Subject Matter Expert

• Support a cultural change towards archives and records management awareness in close collaboration with the Knowledge & Change Manager
• Support headquarters’ projects involving archives and records management

 CONDITIONS

• Expected starting date:  As soon as possible
• Location*: Brussels (Belgium) but mainly carried out in the field
• Between 50 to 70% in the field
• Contract type: Fixed-term contract
• Duration:1 year - Full time
• Salary according to MSF-OCB Field salary grid
• Medical Insurance 100% covered as per international package - 45 paid leaves
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

* Applicants must already have the permanent right and/or valid work permit to work in the mentioned location

Deadline for applications: 13 October 2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org and mention “MIO Information & Records Manager” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Essential minimum qualifications and professional experience

• The consultant should have an advanced university degree in Development Studies, Economy or Socio-Economic Development, Business Administration, Political Science or related field, preferably with specialization in refugee integration/inclusion.
• Fluency in French and English are essential. Knowledge of Ukrainian and Russian will be considered a strong asset.
• Between 6-10 years of experience in the field of asylum and refugee policy, preferably drafting, reviewing and analysing asylum decisions and/or asylum policy.
• A minimum of six years of experience in the field of asylum and refugee/immigration policy, preferably on integration-related matters, with desirable previous experience analysing and drafting socio-economic assessments.
• Previous experience in interviewing individuals/households/conducting participatory assessments is essential.

Desirable qualifications & competencies

• Previous experience working with UNHCR will be considered an asset.
• Excellent skills in socio-economic research and analysis
• Excellent drafting skills in French and English.
• Flexibility and strong interpersonal and cross-cultural skills
• Excellent team working skills
• Knowledge of the Luxembourg context and relevant legislation will be considered an asset
• Excellent communication skills
• Ability to work independently and on own initiative
• Sound reporting skills
• Compliant with UN core values

This home-based consultancy will run between 17 October and 31 December 2022.

Missions to Luxembourg are planned.

 

Interested candidates must fill in the Personal History form (PHF) in English, including the Letter of Interest section, which can be obtained at www.unhcr.org/recruit/p11new.doc. The completed PHF is to be submitted, together with a CV, by 5 October 2022 at 23:59 to belbrhr@unhcr.org with ‘Consultant – Ukraine’ and the candidate’s surname in the subject. Late applications will not be accepted. Only short-listed candidates will be contacted.

 

UNHCR has a zero tolerance policy against Sexual Exploitation and Abuse (SEA), an unacceptable behaviour and prohibited conduct for UNHCR personne

The Office of the United Nations High Commissioner for Refugees (UNHCR) employs more than 17,000 staff members in 138 countries. For over half a century, UNHCR has helped millions of people to restart their lives. They include refugees, returnees, stateless people, the internally displaced and asylum-seekers.

 

The UNHCR Regional Representation for EU Affairs in Brussels (RREUA) is seeking a Consultant (home-based) to assess the reception and integration in Luxembourg of persons fleeing Ukraine

The consultant for the UNHCR Regional Representation for EU Affairs in Brussels (RREUA) will work on an assessment of the reception and integration in Luxembourg of persons fleeing Ukraine, under the guidance and supervision of the Head of the Protection Unit for Belgium and Luxembourg assisted by the Protection Associate for Luxembourg.

 

The aim of the project is to provide an assessment of good practices, opportunities, shortcomings and challenges faced in Luxembourg by persons having fled Ukraine since February 2022, which will be undertaken through participatory assessments/focus-group discussions (FGD). Findings will be consolidated in a report.

Profil recherché

• Étudiant·e ou diplômé·e en communication ;
• Capacité de synthèse et d’analyse ;
• Capacité à s’adapter et à gérer les priorités ;
• Bonne capacité rédactionnelle;
• Maîtrise des logiciels courants (MS Office) et des médias sociaux ;
• Connaissance de Worpdress,  Mailchimp et de la suite Adobe (Photoshop, In Design) est un atout ;
• Avoir le sens de l’initiative, être curieux, dynamique, créatif et organisé ;
• Montrer un intérêt pour le secteur de la coopération au développement, nos thématiques et nos événements (Hunger Race, Festival Alimenterre).
• Adhérer à nos valeurs.

Nous offrons

• Une expérience pratique enrichissante dans une ONG internationale très dynamique proposant des activités ECMS, des publications, des animations, des événements et de la mobilisation citoyenne.
• Un environnement de travail associatif et une intégration dans une équipe enthousiaste composée de 28 permanents à Bruxelles et des représentant.e.s en Amérique latine et en Afrique.
• Un stage encadré mais qui laisse de l’autonomie et des prises d’initiatives.

Détails pratiques

Date : dès disponibilités.
Durée : minimum 2 mois, à temps plein ou à temps partiel.

Lieu : SOS Faim, rue aux laines 4 à 1000 Bruxelles

Offre : stage non rémunéré́, remboursement des frais de déplacement et chèques-repas.

Votre profil correspond ? Nous vous invitons à envoyer votre candidature, avec CV et lettre de motivation, à Anne-Laurence Delor recrutement@sosfaim.ong avec comme objet de mail « Stagiaire en communication pour SOS Faim ». Merci de nous communiquer clairement vos dates de stage.

Qui sommes-nous ?

SOS Faim est une ONG qui œuvre à la mise en place de systèmes alimentaires durables. Elle soutient l’agriculture paysanne en donnant à des organisations africaines et sud-américaines les moyens de mener des actions concrètes et efficaces pour améliorer les revenus des agriculteurs et défendre leurs intérêts. En Belgique, elle sensibilise et mobilise les citoyens pour influencer les politiques qui ont un impact sur les systèmes alimentaires et les conditions de vie des populations rurales. Pour avoir un aperçu de toutes nos activités, consultez notre site sur www.sosfaim.be.

Afin d’améliorer la visibilité et la notoriété de SOS Faim et nous accompagner dans la promotion de nos activités, nous sommes à la recherche d’un·e stagiaire en communication pour notre bureau de Bruxelles.

Mission/Tâches

Sous la supervision du responsable de communication, vous participerez activement à :

• la réflexion de l’ONG concernant la stratégie de communication ;
• la gestion du site web de l’ONG : mise à jour, mise en ligne, enrichissement du contenu (rédaction d’articles) ;
• la gestion des newsletters : collecte d’information, mise en page, relecture diffusion ;
• participation à la réflexion sur la stratégie digitale et animation des médias sociaux (community management) : élaboration et suivi d’un calendrier de publications, création et partage de contenus éditoriaux et multimédias;
• analyse des résultats : reporting et suivi des KPI ;
• la gestion et actualisation de nos listes de contacts presse ;
• des tâches opérationnelles et d’appui au service.

Le contenu de votre stage est décidé en concertation, selon vos affinités et vos compétences.