Qualifications and Skills:

• Bachelor Degree, preferably in international relations, conflict studies, development studies, political science or similar; completed or ongoing studies in a relevant field at Master’s level are an asset
• Demonstrated research skills with the ability to pay close attention to detail
• Good knowledge of European institutions and understanding of EU decision-making procedures
• Prior (volunteering) experience in business development or a related field is an asset
• Excellent oral and written communication in English and French; knowledge of Dutch, or any other European language is an asset
• Good organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously within a demanding environment.

Behavioral Competencies:

• Working with People: The ability to respect the views and contributions of other team members; shows empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team.
• Flexibility: The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations.
• Communication: The ability to effectively exchange information with others, to effectively deliver critical information, to gather information and communicate with others.
• Ethical Practice: The ability to integrate Search vision, mission and core values, integrity and accountability throughout all organizational and business practices.
• Commitment to Search Values:  Audacity, Tenacity, Collaboration, Empathy, Results.

BRUSSELS, BELGIUM /GLOBAL AFFAIRS & PARTNERSHIPS – REMOTE /INTERN:

Search for Common Ground seeks a professional, motivated intern to assist its European Affairs and Partnership (EAP) team in all European business development activities, including funding research, fundraising data analysis, and support to proposal development. Interns must be available at least 32 hours per week for a period of six months from March 2022 onward. Depending on the intern’s individual learning goals and interests, which will be determined at the beginning of the internship, the EAP intern can gain the following knowledge and skills:

• Insights into peacebuilding and conflict transformation methodologies and programming
• Knowledge of the work of European institutions and European governments on the topic of peacebuilding
• Experience of business development: understanding of funding instruments and funding research; proposal developmentSkills to better organize and prioritize own work, time management
• Expanded network in Brussels

Progress against the learning objectives will be monitored by the intern and their supervisor. The learning objectives and/or tasks may be modified during the internship if this is deemed appropriate by both parties.

 

Scope of the Role:

• Reports to: EAP Officer
• Position(s) directly reporting to this position: None
• Working relations:  EAP team, Global Business Development Hub, Brussels Headquarters team, regional teams
• Budget Managed: None

Duties and Responsibilities:

The EAP intern will be an integral part of the EAP and Search Brussels team. The intern’s responsibilities will depend on the internship priorities and will include:

• Business development (70%)
• Conduct research on European (EU, governments, foundations) funding opportunities
• Support the writing and reviewing of proposals and related documents
• Analysis of fundraising data
• Other tasks related to business development
• Other support (30%)
• Provide general administrative support

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Conditions:

• Compensation: The internship will fall under the Convention d’Immersion Professionnelle (CIP), a framework for internships in Belgium. Hence the candidates must have the legal ability to live and work in Belgium. The internship will be compensated with 830 EUR/month. 
• Residency requirement: Please note that EU residency is required for this internship.
• Location: Brussels. Depending on how the COVID-19 pandemic develops, the intern might be asked to work from home. 
• Deadline: Candidates are asked to submit their application by January 3, 2022.  

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Only applicants invited for an interview will be contacted. No phone calls please. Please see our website www.sfcg.org for full details of our work.

All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.

Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

View our code of conduct here and our privacy policy here.

Étant donné que les descriptions de poste ne peuvent être exhaustives, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour plus de détails sur notre travail.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration - Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

 

• You are a medical doctor with a strong interest in disease control. A diploma in tropical medicine or a Masters in Public Health is an asset.
• Experience in gHAT is not a prerequisite but experience in managing disease control programs in general is a major asset.
• You have at least one year of personal experience in health project coordination in low-and middle income settings.
• You have good skills in biostatistics, epidemiological study design and data analysis or are prepared to actively develop such skills.
• You have good writing skills, having published articles in peer reviewed medical or epidemiological journals is an asset.
• You are willing to be based in Kinshasa, hosted in the ITM DRC Office or to visit DRC regularly (approximately 6 visits per year).
• You are a team player.
• You are fluent in English and French.

Introduction

The Institute of Tropical Medicine in Antwerp (ITM) has as aim the advancement and spread of the sciences that contribute to tropical medicine and to public health in developing countries, inclusive of their global dimensions. ITM provides fundamental, translational and applied scientific research,  delivers advanced education and provides medical, scientific and societal expert services. The ITM is an open and international campus where staff, students and researchers work on new international health challenges.

The mission of the Department of Public Health (DPH) is to conduct public health research of international standing, provide postgraduate education of high quality and engage in service delivery with the ultimate goal to advance global health. Since 2014, the DPH has been closely involved in operational research and disease control program implementation for gambiense human African trypanosomiasis (gHAT) in the Democratic republic of the Congo (DRC). After a major upsurge of cases that peaked in the 1990s and that has in all probability caused hundreds of thousands of deaths, mostly in DRC, gHAT is now under control again (since three years less than 1000 cases per year)  and thanks to recent innovations there is even the prospect of eliminating transmission. Elimination of transmission is the goal stated in the WHO roadmap for neglected tropical diseases 2021-2030. To achieve this goal ITM provides technical and operational support to the national gHAT control program of DRC, the PNLTHA, and also supports general health facilities diagnosing and treating gHAT patients. This support is funded through long term grants from Belgian development aid as well as from the Bill and Melinda Gates Foundation.  

In close consultation with the PNLTHA and other national and international partners, a strategy has been developed to adapt the gHAT control program of DRC to the changing epidemiological situation and the prospects for elimination of transmission. Elimination of transmission is considered possible to achieve because gHAT is assumed to have a human reservoir and a single dose oral treatment is now well advanced in the development pipeline. This would allow treating all serological suspects, avoiding complex parasitological confirmation procedures. Our aim over the coming years is to support the restructuring of gHAT control activities in DRC to ensure that the new treatment once available can be quickly rolled-out.

For this purpose we seek to recruit a disease control program manager. We are looking for a candidate with a medical background and experience of coordinating health projects in low and middle income countries.

Assignment

• Your primary assignment is to support strategic planning and implementation of new HAT control strategies (active and passive case finding, treatment and surveillance) in close collaboration with the PNLTHA, other partners in DRC and ITM-colleagues, in accordance with the principles agreed upon between PNLTHA and ITM.  
• You will assure coherence and oversight, as medical operational coordinator, of all ITM supported HAT control and research activities in DRC.
• You will follow up ongoing operational research on gHAT in DRC, identify additional operational research needs and design and implement studies when and if required.
• You will strengthen the reporting, and data analysis capacity of the PNLTHA data team.

Offer

ITM is committed to building a diverse, equitable and inclusive institute. We strive for excellence and relevance, integrity, sustainability and persistence and fairness. Your assignment contributes to our mission. We value human dignity and diversity, academic creativity and a critical spirit, solidarity and cooperation, and the well-being of employees, students, patients and clients. We offer you:

• A full-time position for 2 years, extendable. Starting date as soon as possible.
• A salary set according to the pay scales of ITM and the Flemish universities and to your work experience with some supplementary benefits, such as private pension scheme and meal voucher subscription.
• A pleasant working atmosphere with attention to work-life balance and individual growth and development.

Excited about this role?

For more information about this position, please contact HR (recruitment@itg.be).

Send your CV together with your letter of motivation to recruitment@itg.be before 1 February, 2022.

Does this job not fit your profile, but do you know someone who does? Give him/her that chance and share this vacancy.

PROFILE REQUIRED:

• You have an engineering degree with a specialization in technological and/or digital sciences
• You have at least 2 years of experience in technical support, coordination and/or project management in international organizations
• You have experience in digital solutions applied to health 
• You master the collection, management and monitoring of health data
• You are interested, and if possible experienced, in innovative and frugal approaches developed in low and middle income countries
• You have organizational, analytical and training skills
• You are autonomous, flexible and can work in a multicultural team
• You speak French and English (oral and written)

 

CONDITIONS OF THE POSITION:

• Type of contract: 6 or 12 month fixed-term contract
• Meal /lucheon vouchers
• Health insurance
• Up to 3 days of telework

APPLY:

Only online by attaching a CV and a cover letter via the following link:

http://www.jobs.net/j/JOBHUvVN?idpartenaire=142

 

Only successful candidates will be contacted.

For more information about the association: www.hi.org

BACKGROUND:

Within the framework of the Federal Strategy and its recent update and the strategic orientations under development in the Rehabilitation Division, and the pandemic context, the digital transformation of rehabilitation care has already been integrated into our intervention practices in order to ensure the continuity of care and services. Our innovation dynamic in 3D and tele-rehabilitation before the pandemic, which won a European Union prize (https://hi.org/en/news/european-union-awards-hi-two-prizes-for-its-innovative-projects) is in continuous development. As part of the support for our current and future projects on this theme, the Rehabilitation Department needs to strengthen its capacities in terms of technical deployment of "new and digital technologies applied to rehabilitation - tele-rehabilitation & 3D" in unstable contexts.

The more specific mandate of the technical departments is to provide technical support and a framework for HI's programs around the world, but also to carry out research and innovation projects and to represent HI externally. The Rehabilitation Technical Division has 18 staff members who are responsible for carrying out the various aspects of this mandate on Humanity & Inclusion's programs on the theme of rehabilitation in humanitarian and development contexts.

 

JOB OBJECTIVES:

Reporting to the Director of Rehabilitation, and in collaboration with a Clinical Tele-rehabilitation Project Manager and a Business Developer, this position aims to provide skills and perspectives in terms of technological responses and new players in this sector to meet our field reality in the implementation of ICT-Tele-rehabilitation projects. The main challenge is to make the digital transformation of our rehabilitation services possible by proposing technological solutions in telecommunication that correspond to our uses and to the results expected by the tele-rehabilitation and 3D projects. https://hi.org/sn_uploads/document/barrierslevers_telerehabilitation_rs16_brief.pdf 

HI needs a solution package (including partnerships) to operationalize tele-rehabilitation and 3D in all contexts and in different modes and devices, including a catalogue of equipment and functionality at costs appropriate to our target groups (users, professionals, service providers, local actors).

Your mission will be to develop technological responses for our projects and to build alliances with key partners to ensure influence, strategy and intelligence within the ICT community.

 

Main tasks 

 

Responsibility 1 - Technological response to headquarters technical teams

• You identify the "digital technologies" players capable of offering appropriate solutions to our intervention contexts

• You examine and classify the solutions found to respond to the deployment of 3D and tele-rehabilitation projects, taking into account the complexity of the context and the known information transmission disruptions
• You define the specifications for the qualitative deployment of our telecom/IT approaches
• You propose an "educational" glossary
• You make the link with the actors involved, particularly in the context of identifying sources of funding

• You coordinate the ICT solutions implemented in relation to data protection
• You provide technical solutions to help in the decision making process

• You analyze the advantages and disadvantages of the chosen solutions
• You identify the short, medium and long term issues for HI and its local partners
• You enrich the thinking on licensing issues
• You explore the existence of techniques applicable to our field’s constraints (intermittent transmission, miniaturization of digital information packets, power supply)

 

Responsibility 2 - Influence, Strategy and External Monitoring

• You will participate in an HI-international seminar on "Digital transition Tele-rehabilitation / Integration of ICT" in November 2021
• You develop functional deployment models (technologies and alliances of actors)
• You contribute to the reduction of the environmental impact of rehabilitation care
• You update the benchmark proposed in the research of the use of ICT in rehabilitation
• You are in charge of updating information resources on Internet coverage project leaders in the field of e-health in our countries of intervention and
• You ensure a scientific watch on the digital transformation and the use of ICT within international organizations such as the WHO
• You identify networks of actors and ensure the follow-up of communication and work opportunities for HI around these issues

 

Responsibility 3 - Internal Monitoring

• You will update the project portfolio of HI in telehealth in the framework of the research on the use of ICT in rehabilitation
• You work on the centralization and capitalization of ICT projects, identifying indicators of digital transformation in order to monitor the evolution of use

 

PROFILE REQUIRED:

• You have an engineering degree with a specialization in technological and/or digital sciences
• You have at least 2 years of experience in technical support, coordination and/or project management in international organizations
• You have experience in digital solutions applied to health 
• You master the collection, management and monitoring of health data
• You are interested, and if possible experienced, in innovative and frugal approaches developed in low and middle income countries
• You have organizational, analytical and training skills
• You are autonomous, flexible and can work in a multicultural team
• You speak French and English (oral and written)

 

REQUIREMENTS

• Higher education diploma, Master’s degree in the field of HR and/or Finance is a strong asset
• 2 years of professional experience in administrative and financial management required 
• Experience working in an NGO is an asset  
• Relevant experience in project and change management and in the use of tools and software packages   
• Proficient in MS Office 
• Excellent oral and written skills in English and French, with editing skills in both languages; Dutch is an asset 

 Competencies 

• Demonstrated leadership in developing a team-oriented approach, collaborative environment 
• Initiative and innovation  
• Excellent communication, problem solving and analytical skills 
• Organized and methodical. 
• Proven managerial skills are an asset. 
• Ability to elicit cooperation from senior management and other departments 
• Service-oriented 
• Ability to adapt quickly and respond to changing priorities   
• Good synthesis skills 
• Strong ability to multitask, and prioritise tasks. 
• Excellent time management skills. 
• Ability to respect confidentiality 
• Highly flexible and autonomous, 
• Very good interpersonal skills  
• Sense of rigor 

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

The Operations Department (Ops Department) manages and supervises the operations within the MSF Operational Centre Brussels (OCB). The Department is currently composed of operational cells, Regional support team and support Units (Risk Management, Duty of Care, Information & Knowledge Management) 

While the executive team is responsible for the overall continuity and the definition of operational strategies in the OCB, the Executive Assistant is responsible to ensure the department HR, administration, and finance are smoothly running. S/he is also responsible for the practical organisation of main ops events and the document registration of missions.

RESPONSIBILITIES

The Ops Department executive assistant acts as a liaison between the executive team (Directors of Operations/Support Management Ops) and the other OCB HQ departments for HQ administrative, Human Resources and Finance management matters.  

• S/he provides high-quality administrative, HR and finance support to the executive team:  

• S/he ensures the administrative/HR and finance HQ processes are followed-up and respected.  
• S/he plays a central role in ensuring the Brussels-based people are onboarded and properly administered.  

• S/he provides an organisational and practical support of ops-related events and Missions registrations/legalization  
• S/he independently complete a variety of administrative/HR and finance tasks and proactively identify, solve or delegate more complex topics. More concretely:   
• S/he is under the management of the Support Management Ops 

 MAIN ACTIVITIES

1. Administrative and HR Management support: is the focal point for any administrative and HR-related questions at Department’s level 

• Ensures administrative processes are respected for the Department’s Human Resources:  

• Prior to the opening: Ensure the JD matches the desired profile, the administrative status is correctly chosen, 
• Manage job openings for Brussels-based people, centralize the applications, follow-up the applications, and liaise with candidates until the person is hired 

• Setup/schedule interviews and job assessments 
• Send negative response letters to not selected & shortlisted candidates after the final interview. 
• Organize newcomer’s engagement, complete and have a candidate's engagement decision signed by the director; communicate it together with supportive document to the headquarters administration. Ensure the link with the headquarters administration when the newcomer is a non-Belgian candidate (work permit, "inpat package" ...) 
• Ensure induction organization: preparation of necessary equipment (workspace, computer access, email, magnetic card, diary ...), briefs newcomers on administrative and information management; Welcome & ensure physical receipt of the new employee 
• Manage leave follow-up and encoding of information (unpaid leave, sickness, minor unemployment, etc.) in the computer-system (HR.net) every month in order to transmit the information to the HQ HR-department. 

• In collaboration with the units/cells and the headquarters administration, participate in the recruitment process and follow-up of interns and consultants 

• Ensures guidance is developed, updated, and disseminated for non-Brussels based people, consultancies, volunteer, internship. 
• Follow-up of department’s determined contract & Mobile implementation officers’ contract (start / end dates, contract modification), and liaise with the HQ administration department. 
• Update the department organigram and ensure dissemination / access 
• Ensure availability of stock of office equipment, photocopiers, etc ...  

• Organize upon request teleconferences and videoconferences 
• Dispatch incoming and outgoing mail from the department 
• Monitor / optimize GSM-expenses. 

 

2. Financial management support 

Is the focal point for finance at Department’s level 

• Launch the budgeting exercise of the Department, liaise with the different Units/cells, encode the whole department Budget, present it during the Budget arbitrage 
• Prepare the quarterly budget revision in collaboration with the different Units/Cells, analyze the discrepancies, challenge the different budget-holders and liaise with the Finance Department.  
• Based on HR-movements (departure/gaps, etc.), follow-up the Department’s CDD-envelope and the Mobile Implementation Officer’s contract. 
• Follow-up the Department accountability: provide info, verify budget encoding, ensure invoices follow-up.  

 

3. Practical organisation of Ops events  

• In collaboration with the Support Management Ops, ensure all practical aspects of the major events of the department and ensure the organization of the premises in the Ixelles office (Ops / Meds week, Annual / Multiyear Review of Operations, Bilan & Objectives and other workshops). The tasks involve (non-exhaustive): booking in Zoom / Teams, booking hotels for a large group (80 people), ordering & catering management, booking plane tickets and travel, booking rooms, monitoring technical and logistics questions, dissemination of information related to the event, management of the event budget, support on visa issues, catering service 
• Organize and announce the Info Matin and other OPS events (debriefing, lunch & learn, ...) 
• Organize the team building of the department 

• Participate in the organization of non-ops events for staff 
• Archive final documents; If necessary, take the minutes of the various meetings 

 

4. Document registrations and legalizations for missions 

• In collaboration with the HROs of each cell and the HRCOs of the missions, collect all the documents related to registrations and legalizations in the mission countries, collect the necessary signatures, ensure information related to legal steps to be carried out is available; 

• Coordinate the necessary steps (ordering legal documents, notary, sworn translations, legalization, request for couriers, archiving, sending). 
• Follow up the translations and legalizations of documents for the Ops department from request to the reception in the field. 

 

5. Others  

• Participate in assistants’ meetings to ensure the proper administrative functioning of the HQ: internal procedures, preparation of collective events 

• Ensure, on a rotation basis, back-up of other department’s assistants 
• Maintain the organization of Executive Assistant’s files;  
• Assist Directors of Operations (DOs) in the organization of certain tasks: make hotel and travel reservations on request, ensure that meetings are well prepared (setting appointments with participants, organizing their accommodation, booking rooms, by tele- or videoconference, prepare the agenda and distribute the preparatory documents). 

CONDITIONS

• Expected starting date: 10/01/2022
• Contract type: Open ended contract - Full time
• Location: based in based in Brussels (Ixelles)
• Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 02/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org until 02/01/2022 and mention “Operations Department Executive Assistant” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.