• You are a medical doctor with a strong interest in disease control. A diploma in tropical medicine or a Masters in Public Health is an asset.
• Experience in gHAT is not a prerequisite but experience in managing disease control programs in general is a major asset.
• You have at least one year of personal experience in health project coordination in low-and middle income settings.
• You have good skills in biostatistics, epidemiological study design and data analysis or are prepared to actively develop such skills.
• You have good writing skills, having published articles in peer reviewed medical or epidemiological journals is an asset.
• You are willing to be based in Kinshasa, hosted in the ITM DRC Office or to visit DRC regularly (approximately 6 visits per year).
• You are a team player.
• You are fluent in English and French.

Introduction

The Institute of Tropical Medicine in Antwerp (ITM) has as aim the advancement and spread of the sciences that contribute to tropical medicine and to public health in developing countries, inclusive of their global dimensions. ITM provides fundamental, translational and applied scientific research,  delivers advanced education and provides medical, scientific and societal expert services. The ITM is an open and international campus where staff, students and researchers work on new international health challenges.

The mission of the Department of Public Health (DPH) is to conduct public health research of international standing, provide postgraduate education of high quality and engage in service delivery with the ultimate goal to advance global health. Since 2014, the DPH has been closely involved in operational research and disease control program implementation for gambiense human African trypanosomiasis (gHAT) in the Democratic republic of the Congo (DRC). After a major upsurge of cases that peaked in the 1990s and that has in all probability caused hundreds of thousands of deaths, mostly in DRC, gHAT is now under control again (since three years less than 1000 cases per year)  and thanks to recent innovations there is even the prospect of eliminating transmission. Elimination of transmission is the goal stated in the WHO roadmap for neglected tropical diseases 2021-2030. To achieve this goal ITM provides technical and operational support to the national gHAT control program of DRC, the PNLTHA, and also supports general health facilities diagnosing and treating gHAT patients. This support is funded through long term grants from Belgian development aid as well as from the Bill and Melinda Gates Foundation.  

In close consultation with the PNLTHA and other national and international partners, a strategy has been developed to adapt the gHAT control program of DRC to the changing epidemiological situation and the prospects for elimination of transmission. Elimination of transmission is considered possible to achieve because gHAT is assumed to have a human reservoir and a single dose oral treatment is now well advanced in the development pipeline. This would allow treating all serological suspects, avoiding complex parasitological confirmation procedures. Our aim over the coming years is to support the restructuring of gHAT control activities in DRC to ensure that the new treatment once available can be quickly rolled-out.

For this purpose we seek to recruit a disease control program manager. We are looking for a candidate with a medical background and experience of coordinating health projects in low and middle income countries.

Assignment

• Your primary assignment is to support strategic planning and implementation of new HAT control strategies (active and passive case finding, treatment and surveillance) in close collaboration with the PNLTHA, other partners in DRC and ITM-colleagues, in accordance with the principles agreed upon between PNLTHA and ITM.  
• You will assure coherence and oversight, as medical operational coordinator, of all ITM supported HAT control and research activities in DRC.
• You will follow up ongoing operational research on gHAT in DRC, identify additional operational research needs and design and implement studies when and if required.
• You will strengthen the reporting, and data analysis capacity of the PNLTHA data team.

Offer

ITM is committed to building a diverse, equitable and inclusive institute. We strive for excellence and relevance, integrity, sustainability and persistence and fairness. Your assignment contributes to our mission. We value human dignity and diversity, academic creativity and a critical spirit, solidarity and cooperation, and the well-being of employees, students, patients and clients. We offer you:

• A full-time position for 2 years, extendable. Starting date as soon as possible.
• A salary set according to the pay scales of ITM and the Flemish universities and to your work experience with some supplementary benefits, such as private pension scheme and meal voucher subscription.
• A pleasant working atmosphere with attention to work-life balance and individual growth and development.

Excited about this role?

For more information about this position, please contact HR (recruitment@itg.be).

Send your CV together with your letter of motivation to recruitment@itg.be before 1 February, 2022.

Does this job not fit your profile, but do you know someone who does? Give him/her that chance and share this vacancy.

PROFILE REQUIRED:

• You have an engineering degree with a specialization in technological and/or digital sciences
• You have at least 2 years of experience in technical support, coordination and/or project management in international organizations
• You have experience in digital solutions applied to health 
• You master the collection, management and monitoring of health data
• You are interested, and if possible experienced, in innovative and frugal approaches developed in low and middle income countries
• You have organizational, analytical and training skills
• You are autonomous, flexible and can work in a multicultural team
• You speak French and English (oral and written)

 

CONDITIONS OF THE POSITION:

• Type of contract: 6 or 12 month fixed-term contract
• Meal /lucheon vouchers
• Health insurance
• Up to 3 days of telework

APPLY:

Only online by attaching a CV and a cover letter via the following link:

http://www.jobs.net/j/JOBHUvVN?idpartenaire=142

 

Only successful candidates will be contacted.

For more information about the association: www.hi.org

BACKGROUND:

Within the framework of the Federal Strategy and its recent update and the strategic orientations under development in the Rehabilitation Division, and the pandemic context, the digital transformation of rehabilitation care has already been integrated into our intervention practices in order to ensure the continuity of care and services. Our innovation dynamic in 3D and tele-rehabilitation before the pandemic, which won a European Union prize (https://hi.org/en/news/european-union-awards-hi-two-prizes-for-its-innovative-projects) is in continuous development. As part of the support for our current and future projects on this theme, the Rehabilitation Department needs to strengthen its capacities in terms of technical deployment of "new and digital technologies applied to rehabilitation - tele-rehabilitation & 3D" in unstable contexts.

The more specific mandate of the technical departments is to provide technical support and a framework for HI's programs around the world, but also to carry out research and innovation projects and to represent HI externally. The Rehabilitation Technical Division has 18 staff members who are responsible for carrying out the various aspects of this mandate on Humanity & Inclusion's programs on the theme of rehabilitation in humanitarian and development contexts.

 

JOB OBJECTIVES:

Reporting to the Director of Rehabilitation, and in collaboration with a Clinical Tele-rehabilitation Project Manager and a Business Developer, this position aims to provide skills and perspectives in terms of technological responses and new players in this sector to meet our field reality in the implementation of ICT-Tele-rehabilitation projects. The main challenge is to make the digital transformation of our rehabilitation services possible by proposing technological solutions in telecommunication that correspond to our uses and to the results expected by the tele-rehabilitation and 3D projects. https://hi.org/sn_uploads/document/barrierslevers_telerehabilitation_rs16_brief.pdf 

HI needs a solution package (including partnerships) to operationalize tele-rehabilitation and 3D in all contexts and in different modes and devices, including a catalogue of equipment and functionality at costs appropriate to our target groups (users, professionals, service providers, local actors).

Your mission will be to develop technological responses for our projects and to build alliances with key partners to ensure influence, strategy and intelligence within the ICT community.

 

Main tasks 

 

Responsibility 1 - Technological response to headquarters technical teams

• You identify the "digital technologies" players capable of offering appropriate solutions to our intervention contexts

• You examine and classify the solutions found to respond to the deployment of 3D and tele-rehabilitation projects, taking into account the complexity of the context and the known information transmission disruptions
• You define the specifications for the qualitative deployment of our telecom/IT approaches
• You propose an "educational" glossary
• You make the link with the actors involved, particularly in the context of identifying sources of funding

• You coordinate the ICT solutions implemented in relation to data protection
• You provide technical solutions to help in the decision making process

• You analyze the advantages and disadvantages of the chosen solutions
• You identify the short, medium and long term issues for HI and its local partners
• You enrich the thinking on licensing issues
• You explore the existence of techniques applicable to our field’s constraints (intermittent transmission, miniaturization of digital information packets, power supply)

 

Responsibility 2 - Influence, Strategy and External Monitoring

• You will participate in an HI-international seminar on "Digital transition Tele-rehabilitation / Integration of ICT" in November 2021
• You develop functional deployment models (technologies and alliances of actors)
• You contribute to the reduction of the environmental impact of rehabilitation care
• You update the benchmark proposed in the research of the use of ICT in rehabilitation
• You are in charge of updating information resources on Internet coverage project leaders in the field of e-health in our countries of intervention and
• You ensure a scientific watch on the digital transformation and the use of ICT within international organizations such as the WHO
• You identify networks of actors and ensure the follow-up of communication and work opportunities for HI around these issues

 

Responsibility 3 - Internal Monitoring

• You will update the project portfolio of HI in telehealth in the framework of the research on the use of ICT in rehabilitation
• You work on the centralization and capitalization of ICT projects, identifying indicators of digital transformation in order to monitor the evolution of use

 

PROFILE REQUIRED:

• You have an engineering degree with a specialization in technological and/or digital sciences
• You have at least 2 years of experience in technical support, coordination and/or project management in international organizations
• You have experience in digital solutions applied to health 
• You master the collection, management and monitoring of health data
• You are interested, and if possible experienced, in innovative and frugal approaches developed in low and middle income countries
• You have organizational, analytical and training skills
• You are autonomous, flexible and can work in a multicultural team
• You speak French and English (oral and written)

 

REQUIREMENTS

• Higher education diploma, Master’s degree in the field of HR and/or Finance is a strong asset
• 2 years of professional experience in administrative and financial management required 
• Experience working in an NGO is an asset  
• Relevant experience in project and change management and in the use of tools and software packages   
• Proficient in MS Office 
• Excellent oral and written skills in English and French, with editing skills in both languages; Dutch is an asset 

 Competencies 

• Demonstrated leadership in developing a team-oriented approach, collaborative environment 
• Initiative and innovation  
• Excellent communication, problem solving and analytical skills 
• Organized and methodical. 
• Proven managerial skills are an asset. 
• Ability to elicit cooperation from senior management and other departments 
• Service-oriented 
• Ability to adapt quickly and respond to changing priorities   
• Good synthesis skills 
• Strong ability to multitask, and prioritise tasks. 
• Excellent time management skills. 
• Ability to respect confidentiality 
• Highly flexible and autonomous, 
• Very good interpersonal skills  
• Sense of rigor 

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

The Operations Department (Ops Department) manages and supervises the operations within the MSF Operational Centre Brussels (OCB). The Department is currently composed of operational cells, Regional support team and support Units (Risk Management, Duty of Care, Information & Knowledge Management) 

While the executive team is responsible for the overall continuity and the definition of operational strategies in the OCB, the Executive Assistant is responsible to ensure the department HR, administration, and finance are smoothly running. S/he is also responsible for the practical organisation of main ops events and the document registration of missions.

RESPONSIBILITIES

The Ops Department executive assistant acts as a liaison between the executive team (Directors of Operations/Support Management Ops) and the other OCB HQ departments for HQ administrative, Human Resources and Finance management matters.  

• S/he provides high-quality administrative, HR and finance support to the executive team:  

• S/he ensures the administrative/HR and finance HQ processes are followed-up and respected.  
• S/he plays a central role in ensuring the Brussels-based people are onboarded and properly administered.  

• S/he provides an organisational and practical support of ops-related events and Missions registrations/legalization  
• S/he independently complete a variety of administrative/HR and finance tasks and proactively identify, solve or delegate more complex topics. More concretely:   
• S/he is under the management of the Support Management Ops 

 MAIN ACTIVITIES

1. Administrative and HR Management support: is the focal point for any administrative and HR-related questions at Department’s level 

• Ensures administrative processes are respected for the Department’s Human Resources:  

• Prior to the opening: Ensure the JD matches the desired profile, the administrative status is correctly chosen, 
• Manage job openings for Brussels-based people, centralize the applications, follow-up the applications, and liaise with candidates until the person is hired 

• Setup/schedule interviews and job assessments 
• Send negative response letters to not selected & shortlisted candidates after the final interview. 
• Organize newcomer’s engagement, complete and have a candidate's engagement decision signed by the director; communicate it together with supportive document to the headquarters administration. Ensure the link with the headquarters administration when the newcomer is a non-Belgian candidate (work permit, "inpat package" ...) 
• Ensure induction organization: preparation of necessary equipment (workspace, computer access, email, magnetic card, diary ...), briefs newcomers on administrative and information management; Welcome & ensure physical receipt of the new employee 
• Manage leave follow-up and encoding of information (unpaid leave, sickness, minor unemployment, etc.) in the computer-system (HR.net) every month in order to transmit the information to the HQ HR-department. 

• In collaboration with the units/cells and the headquarters administration, participate in the recruitment process and follow-up of interns and consultants 

• Ensures guidance is developed, updated, and disseminated for non-Brussels based people, consultancies, volunteer, internship. 
• Follow-up of department’s determined contract & Mobile implementation officers’ contract (start / end dates, contract modification), and liaise with the HQ administration department. 
• Update the department organigram and ensure dissemination / access 
• Ensure availability of stock of office equipment, photocopiers, etc ...  

• Organize upon request teleconferences and videoconferences 
• Dispatch incoming and outgoing mail from the department 
• Monitor / optimize GSM-expenses. 

 

2. Financial management support 

Is the focal point for finance at Department’s level 

• Launch the budgeting exercise of the Department, liaise with the different Units/cells, encode the whole department Budget, present it during the Budget arbitrage 
• Prepare the quarterly budget revision in collaboration with the different Units/Cells, analyze the discrepancies, challenge the different budget-holders and liaise with the Finance Department.  
• Based on HR-movements (departure/gaps, etc.), follow-up the Department’s CDD-envelope and the Mobile Implementation Officer’s contract. 
• Follow-up the Department accountability: provide info, verify budget encoding, ensure invoices follow-up.  

 

3. Practical organisation of Ops events  

• In collaboration with the Support Management Ops, ensure all practical aspects of the major events of the department and ensure the organization of the premises in the Ixelles office (Ops / Meds week, Annual / Multiyear Review of Operations, Bilan & Objectives and other workshops). The tasks involve (non-exhaustive): booking in Zoom / Teams, booking hotels for a large group (80 people), ordering & catering management, booking plane tickets and travel, booking rooms, monitoring technical and logistics questions, dissemination of information related to the event, management of the event budget, support on visa issues, catering service 
• Organize and announce the Info Matin and other OPS events (debriefing, lunch & learn, ...) 
• Organize the team building of the department 

• Participate in the organization of non-ops events for staff 
• Archive final documents; If necessary, take the minutes of the various meetings 

 

4. Document registrations and legalizations for missions 

• In collaboration with the HROs of each cell and the HRCOs of the missions, collect all the documents related to registrations and legalizations in the mission countries, collect the necessary signatures, ensure information related to legal steps to be carried out is available; 

• Coordinate the necessary steps (ordering legal documents, notary, sworn translations, legalization, request for couriers, archiving, sending). 
• Follow up the translations and legalizations of documents for the Ops department from request to the reception in the field. 

 

5. Others  

• Participate in assistants’ meetings to ensure the proper administrative functioning of the HQ: internal procedures, preparation of collective events 

• Ensure, on a rotation basis, back-up of other department’s assistants 
• Maintain the organization of Executive Assistant’s files;  
• Assist Directors of Operations (DOs) in the organization of certain tasks: make hotel and travel reservations on request, ensure that meetings are well prepared (setting appointments with participants, organizing their accommodation, booking rooms, by tele- or videoconference, prepare the agenda and distribute the preparatory documents). 

CONDITIONS

• Expected starting date: 10/01/2022
• Contract type: Open ended contract - Full time
• Location: based in based in Brussels (Ixelles)
• Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 02/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org until 02/01/2022 and mention “Operations Department Executive Assistant” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

• Vous adhérez aux valeurs et principes du Mouvement international de la Croix-Rouge et du Croissant-Rouge et vous démontrez un intérêt certain pour les activités humanitaires ;
• Vous avez une expérience d’un minimum de 3 ans dans la gestion de projets dans le domaine de la jeunesse, l’éducation, la sensibilisation ou tout autre domaine en lien avec la fonction ;
• Vous avez une expérience avérée dans la gestion d’un réseau de volontaires ou dans le travail avec des volontaires ; 
• Vous avez une bonne connaissance du monde scolaire et/ou du secteur de la jeunesse. La connaissance du tissu associatif bruxellois représente un atout ;
• Vous avez les compétences requises pour animer des groupes et des réunions ;
• Vous êtes autonome et vous savez vous adapter facilement à des contextes de travail évolutifs ;
• Vous faites preuve de flexibilité horaire (prestations régulières en soirée et durant week-ends) et de mobilité pour mener vos activités sur le terrain ;
• Vous avez une bonne maîtrise des outils informatiques usuels.
• POSTULEZ ICI : Coordinateur·trice Education à la citoyenneté mondiale - Coördinator.ice Wereldburgerschapsvorming - Les jobs (croix-rouge.be)

Ce que la Croix-Rouge de Belgique vous offre ?

Un contrat à durée indéterminée à temps plein au sein d’une équipe engagée et dynamique – assorti d’un package salarial complet et d’avantages extra légaux (chèques repas, prise en charge à 100% des frais de transports en commun, etc.) – l’offre est à pourvoir début 2022 et est basée à Bruxelles.

Engagez-vous au sein de la plus grande organisation humanitaire mondiale !

Forte d’un réseau de 12.000 volontaires et de 1.000 salariés, elle intervient dans les contextes d’urgence, d’exclusion et d’isolement pour améliorer les conditions d’existence des personnes les plus vulnérables. La Coordination Régionale encadre et soutient les actions de secours, d’aide aux personnes vulnérables, de formation aux gestes qui sauvent et de sensibilisation des jeunes à l’engagement et à la solidarité. Dans la Région de Bruxelles-Capitale, cela se concentre sur l’aide aux personnes sans-abri, avec la gestion d’un centre d’hébergement d’urgence, d’accueils de jour et de tournées en rues. Ainsi que sur les actions de secours, à travers les dispositifs préventifs de secours, le transport de 14.000 patients en ambulances et la réponse aux situations de catastrophe.
Fonction :

En votre qualité de Coordinateur·trice Education à la citoyenneté mondiale, vous travaillez au sein de la coordination bruxelloise de la Croix-Rouge de Belgique, sous la supervision de l’adjointe à la direction de Bruxelles-Capitale et en étroite collaboration avec le Service Education à la citoyenneté mondiale (ECM) et Droit international humanitaire (DIH). Votre mission consiste à coordonner les activités de sensibilisation et de mobilisation des publics, en priorité les jeunes, autour des enjeux de respect de la dignité humaine en temps de guerre et de migration.

A ce titre, vos différentes tâches sont les suivantes :

• Soutenir et stimuler l’engagement citoyen en région bruxelloise sur les enjeux sociétaux et humanitaires défendus par le Mouvement international de la Croix-Rouge et du Croissant-Rouge ;
• Accompagner des mises en projets et des animations ECM auprès des jeunes au sein et hors du monde scolaire ;
• Mobiliser et accompagner un réseau de volontaires actifs en ECM (recrutement, formation…);
• Entretenir et renforcer le réseau des écoles bruxelloises qui font appel à la Croix-Rouge de Belgique pour des animations, des formations ou des mises en projets ;
• Développer des synergies avec le secteur socio-culturel à Bruxelles pour sensibiliser des publics plus larges ;
• Travailler en étroite collaboration avec les autres permanent·es de la Croix-Rouge de Belgique en charge de la jeunesse et de la formation, afin de mettre en œuvre des stratégies commune de mobilisation et de conscientisation ;
• Participer à la création d’outils pédagogiques et de formations en lien avec la diffusion du DIH ;
• Assurer le suivi et l’évaluation des activités en lien avec les exigences du bailleur de fonds (Coopération belge au développement) ;
• Assurer la veille et la représentation de la Croix-Rouge de Belgique au sein du secteur ECM