Royaume-Uni

Qualifications

• Advanced degree in Pharmacy required, pharmacist with MPH preferred

Experience

• At least 3 to 5 years' experience in the field of Public Health/Health Services and related pharmaceutical and supply chain management, and monitoring;
• Experience in training and knowledge of principles of adult learning;
• Demonstrated international field experience in Pharmaceutical services and pharmaceutical supply chain management;
• Fluency in spoken and written English language necessary with preferred proficiency in spoken and written French and Arabic;
• Excellent communication skills with an ability to collaborate effectively with a wide range of stakeholders;
• Ability to travel up to 70 % of time.

Competency

• Job Knowledge: Demonstrates a thorough understanding of the responsibilities specific to the job, as well as the ongoing capacity to stay abreast of changes in job functions.
• Interpersonal/Communication Skills: Demonstrates the ability to work cooperatively and effectively with other employees. Maintains good work relationships both internally and externally and has the ability to work productively as a team
• Situational Judgment Demonstrates the ability to make good decisions about what should be done given a specific situation. Thinks carefully before taking action and behaves appropriately for the circumstances.
• Problem Solving Skills Demonstrates the ability to use creativity, reasoning, past experience, information and available resources to resolve issues.
• Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.
• Leadership Takes responsibility for actions, decisions, and outcomes. Can confidently take the lead role on a team, if and when necessary

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 

To apply : https://careers.internationalmedicalcorps.org/Careers.aspx?req=21-109&type=JOBDESCR

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.**

 

Job Purpose

The Regional Pharmaceutical Services Coordinator will be responsible for providing technical assistance throughout the program cycle from support, design, implementation of Pharmaceutical management tools, and management of medical commodities to monitoring and evaluation for impact of pharmaceutical management tools in IMC missions. S/he will be responsible for establishing and maintaining a system for regular communication with mission pharmaceutical and medical teams and International Medical Corps’ HQ GPSU staff. S/he will also be responsible to provide technical assistance to all missions in the region through selecting existing up to date guidance documents that are appropriate for International Medical Corps' programs and the development of additional guidance documents as needed using regional contexts. S/he will provide virtual and onsite technical assistance as well as trainings when needed and assist with the Pharmaceutical services and pharmaceutical supply chain management component of proposals generated from country offices within the region. The Regional Pharmaceutical Services Coordinator will collaborate closely with other IMC staff in the region, Global logistics department as well as all other pertinent departments in order to carry out successful tasks and will engage with internal and external technical working groups with the aim of improving quality of Pharmaceutical services programming.

 

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

• Support continuous improvement of the in-country medical supply chain in all International Medical Corps operations in the region; assessing level of organizational compliance with international Medical Corps’ internal guidelines as well as universally endorsed protocols and standards for pharmaceutical management.
• Regularly perform supportive supervision to country missions in the region in order to assist, advise, train and build the capacity of field medical and pharmaceutical as well as logistics and program staff on all components of the pharmaceutical supply chain management.
• Provide continuous and regular support to mission teams during the planning and implementation of different pharmaceutical supply management tools and systems.

IMPLEMENTATION OF BEST PRACTICES:

• Assist the GPSU in conducting essential drugs surveys (i.e. drug procurement practices, rational drug use, quality assurance etc.) and link the results with the elaboration of training modules on Rational Drug Use;
• Strengthen the compliance and standards of implementation in line with host country/WHO guidelines, protocols and standards in response to gaps identified based on the technical assessments;
• Work with the International Medical Corps’ Logistic teams to facilitate medical commodities procurement using best practices and guidelines;

CAPACITY BUILDING AND MENTORSHIP:

• Provide support in identifying, recruiting and onboarding process of key pharmaceutical staff for missions in the region
• Assist in designing and delivering in-house training courses for International Medical Corps staff based on a capacity needs assessment with all country program medical, logistic and operations staff in the region
• Support and respond to requests and enquiries concerning drugs and pharmaceutical management by country programs through undertaking relevant research and capacity building of team members during field visits, remote support and other capacity building strategies such as distance learning

REPRESENTATION AND REPORTING:

• Participate in and support the representation of International Medical Corps in the region at relevant regional or country technical coordination meetings, donor meetings and communications for sharing evidence and best practice through formal and informal channels;
• Participate in networking on pharmaceutical and drugs management technical issues and representation on relevant forums at regional level;
• Develop quarterly work plans and reports to share within the Global Pharmaceutical Services Unit and with other relevant headquarters teams

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Knowledge, qualifications and experience
•    Solid knowledge and experience of financial and administrative management EU funded projects
•    Solid knowledge and experience in financial and administrative management of an office
•    Solid knowledge and experience in liaising with accountants, auditors and Belgian administration

Skills and abilities
•    Excellent English and French
•    Organised, with an eye for detail in financial and administrative management
•    A positive problem-solving approach
•    Ability to work with a team-spirit
•    Creativity, flexibility, self-motivation and the ability to prioritise workloads to meet deadlines and cope with pressure
•    Good interpersonal skills and proven ability to work as an effective team-player and to collaborate with others

Personal qualities
•    Commitment to and compliance with Saferworld’s safeguarding principles
•    Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
•    Commitment to own continuing personal and professional development
•    Commitment to the vision, mission and values of Saferworld

Other requirements
•    Willingness to travel regularly to the Saferworld office in London  

Application process
To apply:  Download and complete an application form at http://www.saferworld.org.uk/jobs/jobs and send to Marie Aziz at jobs@saferworld.org.uk  (Ref: EUF&A)
Deadline for applications:  16 February 2020
We only accept completed application forms so please do send your CV

Background : 
Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.
Globally, we advocate for international security and development policies that are conflict sensitive and create conditions for sustainable peace. We work on arms control, peacebuilding responses to terrorism and migration, the Sustainable Development Goals, and Gender, Peace and Security. 
Saferworld is committed to providing a safe and trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.
We are seeking an experienced Finance and Administration Officer to join our team in Brussels, Belgium.  The post-holder will have substantial knowledge and skills in financial management.    S/he will also have experience in in relation to funds clearance and project approval.  

Job purpose :   
The post-holder will be responsible for maintaining financial, administrative systems as well as making logistical arrangements and ensuring the smooth and efficient management of the administration and financial systems for our EU office in Brussels.

Roles and responsibilities :
Financial management
•    Handle invoice payments/finance requests
•    Reconcile bank statements and expenses and provide monthly financial reports to the UK office  
•    Preparation of documents for the accountant and auditors
•    Preparation for board meetings, tax declarations, publication of costs and transparency registry
•    Monitor grant financial payments and financial management including reconciliations.
•    Maintain a computerised accounting system in line with agreed procedures (SUN system)
•    Ensure agreed reporting dates are maintained and financial policies adhered to
•    Ensure expenses are authorised and processed in accordance with agreed procedures
•    Monitor project and organisational spending to ensure it is to agreed budgets.
•    Petty cash maintenance
•    Prepare fund requests and expenditure reports
•    Prepare reports for fundraising purposes
•    Prepare and maintain books of accounts, annual budget, financial reports in line with donor and in-country compliance
•    Conduct and maintain records of all financial transactions

Office administration
•    Provide administrative support to staff when required.
•    Develop and maintain effective office systems, ensuring these are consistent with Saferworld’s operating requirements.
•    Provide administrative support to members of staff as required
•    Deal with general communications to service providers
•    Develop and manage a filing system in the EU office
•    Assist with the preparation of official correspondence
•    Maintain and update the contacts data base
•    Develop and implement a plan in line with CESI recommendations  
•    Maintain vendor’s list useful for office purchases, services and maintenance
•    Perform other administrative and organisational tasks assigned

Logistics
•    Provide logistical support for visitors and Saferworld staff visiting Brussels and EU team and partners travel  

Key working relationships
•    Work collaboratively with the EU office team, London finance team, China team, Global Policy and Advocacy team, Human Resources in London, to ensure finance and administration processes are run in an efficient and effective manner
•    Work in liaison and the Accountant, Auditor, Belgian social secretariat and administration to ensure compliance with policy, procedure and Belgian labour law.

Scope and accountability :
Decision making and limits of authority
•    Management of financial and administration day to day operations with oversight from Head of EU office and in liaison with London finance team
•    Monthly reporting

Financial resources
•    Annual budget of approximatively 500,000 euros
•    Processing of financial transactions
•    Funding generation

Other resources
•    Responsibility for information database, quality and accuracy of data (SUN system and information for accountant and auditors)
•    Responsibility of contacts/ activities list
•    Responsibility to ensure EU office compliance with Saferworld’s financial policy and procedure manual

Legal, regulatory and compliance responsibility
•    Ensure all accounts are completed and recorded in line with both Belgian financial regulations and EU project regulations