Royaume-Uni

The successful candidate should be a strong team worker, pragmatic, highly organised, transparent, able to meet tight deadlines, solve problems and adapt to ever evolving donor and organisational requirements.

This role would suit someone with experience and interest in working with different cultures and ways of working, and the ability to communicate effectively with different people.

 

Technical skills

• At least two years of relevant experience working in financial and administrative management
• Fluency in French and English. Other languages, especially Portuguese, are an asset
• Proficient in Microsoft office programmes, particularly Excel
• Knowledge of basic accounting principles and experience with accounting software
• Experience of funding applications and an understanding of typical reporting requirements. Experience of working with the European Commission, the UK Foreign and Commonwealth Development Office (FCDO), and the Norwegian Agency for Development Cooperation (Norad) would be particularly useful
• Experience of working for an NGO
• Knowledge of Belgian or UK legal, fiscal and social regulations is desirable
• Ability to formulate budgets
• Interest in organisational and financial capacity building

Person specifications

• Experience of working collaboratively with partner organisations and awareness of ways to mitigate power imbalances
• Commitment to ongoing learning, especially related to justice, equity, diversity and inclusion
• An interest in environmental and social issues, international development, and grant management
• Ability to handle multiple tasks and competing demands
• A ‘service minded’ attitude

Indicative starting salary & working conditions

From €3,988 to €5,117 (full time equivalent) per month in Belgium or from £38,341 to £48,527 (full time equivalent) per year in the UK – gross salary (depending on experience), plus lunch vouchers (€8/£6.61 per working day), health insurance and a contribution to travel costs from home to office.

 

Fern offers full time staff five extra days holiday in addition to legal holiday in Belgium or 25 days in the UK, and up to four additional holidays between Christmas and the New Year. Staff also earn an additional day for every two years worked at Fern, up to a maximum of five days.

 

The position is based in Brussels, Belgium or in Moreton-in-Marsh, UK. This is a full-time role, but we will consider candidates who wish to work four days per week. Fern cannot sponsor visas and candidates need to have work permits valid until the end of the working assignment.

 

Fern is committed to advancing justice, diversity, equity, and inclusion. We believe that diverse voices and perspectives are essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement. We are an equal opportunity employer and do not discriminate on the basis of race, colour, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age or disability.

 

How to apply

Applications should be made in English and comprise:

1. A Curriculum Vitae
2. A covering letter explaining why you are interested in this job, including what attracts you to Fern and what you could bring to Fern
3. Two references that may be contacted after your first interview
4. An essay (less than a page) about the following case:

Fern needs to submit an intermediate financial report to a funder by a certain date. The partner based in the Republic of Congo does not send you the financial report until two days before the due date. On reviewing the financial report, you identify several mistakes, including lack of accounting reference numbers, inconsistencies in using the exchange rates, and misuse of Excel formulas.

Explain how you would address this situation, review those mistakes, what will you tell the partner and what you will do to try to ensure the next financial report is submitted in due time and to the required standard.

 

Deadline for applications: 30 March 2023

Send applications to: julie@fern.org

 

Applications without a properly prepared CV, assignment and covering letter will not be considered. Only selected candidates will be contacted.      

Interview date: April 6th 2023, in Brussels.

If you'd like to discuss the job, please contact: Cristina Díaz Paradeda, cristina@fern.org

Description

 

Fern is a non-governmental organisation (NGO) created in 1995. Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples’ rights in the policies and practices of the European Union. We do this by coordinating NGO networks and by working with partners to achieve change.

 

We believe that to be effective it is essential to understand and address the social dimension of environmental conflicts; that strong coalitions are more likely to achieve lasting change; and that presenting way forward is more effective than highlighting problems. We are committed to tackling gender injustice and supporting women’s rights.

 

We have no director and strive to make decisions by consensus. Details of our current work areas and campaigns can be found at www.fern.org. We currently have 18 staff working from three offices, in Brussels (Belgium), Moreton-in-Marsh (United Kingdom (UK)), and Paris (France), and work with Partner organisations across Europe, South-East Asia, Central and West Africa and South America. The partner organisations are in most cases small NGOs, with varying financial and administrative capacities.

 

We are looking for a Partner and General Finance Officer to provide strong and professional support to the organisation. The post is a maternity cover, full time or four days a week, for one year.

Fern is a small campaigning organisation, and some flexibility will be required in working hours, for example in the case of preparing urgent funding proposals and budgets.

Occasional travel will be a necessary part of this role, including between the Belgian and UK offices and if necessary, visiting partners in Africa and Asia.

 

Key areas of responsibility and associated tasks

 

Purpose of the role

The Partner and General Finance Officer supports the organisation to ensure that partners with whom we have shared financial accountabilities are able to meet funder requirements and that Fern’s general financial and administration work is delivered in a clear and timely manner. The officer takes a lead role in all financial aspects of the relationship with Fern’s partners, including resolving issues, ensuring that Fern’s donor obligations are met and coordinating colleagues’ financial reporting.

Accountabilities:

• Conducting due diligence and risk assessments of partnerships to ascertain the type of support they need, including which organisations need direct in-country support and organising a maximum of two partner visits per year to minimise the risk that they are unable to deliver on the requirements of their contract.
• Preparing and monitoring Partnership Agreements and amendments, including budgets and fund transfers.
• Deciding which partner financial reports should be prioritised for checking and ensuring they are in line with the Partnership Agreement and subsequently working with partners whose reports do not meet donor requirements.
• Developing guidelines, procedures, tools, presentations, and templates to support partners in delivering quality financial reporting.
• Guaranteeing the necessary handover during any absences, by ensuring tools are in place for the Finance and Administration Manager and/or the partner lead to take over in case of emergency.
• Adhering to the House Rules and other agreed internal policies

Responsibilities:

• Inputting into the Finance, Administration, Human Resources Management (FAHRM) team strategy and annual workplans together with other team members.
• Delivering agreed activities as per the FAHRM workplan.
• Giving feedback on all organisational development annual workplans through the agreed process.
• Ensuring partners’ finance teams are active in the development of funding proposals when it is deemed useful.
• If campaigners reach out, working with them to improve partner support activities.
• Supporting the Finance and Administration Manager to prepare donor financial reports. Including, but not limited to, processing book-keeping, payment requests to partners, filing paper documents, assisting with cash-flow forecasting.
• Supporting Fern and partners, before during and after audits.
• Supporting ad-hoc financial management tasks for the organisation.
• Participating in and helping to coordinate weekly FAHRM meetings.
• Attending and inputting into organisational meetings (management team, staff day out, retreat etc.)

You are

• Senior level HQ and field experience with INGO or similar background.  
• Expert in security best practice, risk management and crisis response in conflict zones. 
• Able to set strategic direction and culture for organisational security function and policy.  
• Can develop operational security plans and key performance objectives for field programmes. 
• Experience of humanitarian & development security strategies; acceptance, deterrence, protection. 
• Knowledge of remote management and staff mentoring as well as matrix management. 
• Work autonomously with competing internal and external stakeholder security priorities.  
• Can quickly absorb and analyse large amounts of security information from wide-ranging sources. 
• Strong knowledge of conflict and political violence in, Middle East, Africa and Central Asia.  
• Able to evaluate complex situations being comfortable with ambiguous, nuanced circumstances. 
• Concise communicator with ability to navigate contentious issues and convey complex themes to advise senior leaders and trustees. Strong ability to deliver written and verbal briefs. 
• Able to operate calmly under pressure and can problem-solve security solutions when faced with incomplete information. 
• Can enable security training for programme staff in the field and when required train UK based staff. 
• Relevant degree or professional risk management qualification. 

All candidates for roles based in the UK are required to have the right to work in the UK. These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the role

War Child is a growing organisation working in challenging environments, and we are looking for a Security Advisor to lead the security function across the organisation. Security of personnel and programmes is one of the biggest challenges to humanitarian activity, and the Security Advisor is primarily responsible for ensuring our people are safe and our programmes are delivered securely in high-risk countries. You have significant influence on programmatic decisions in assuring War Child’s duty of care obligation both in the UK and overseas. Security management is about protecting and preserving the lives and wellbeing of War Child staff and partners, protecting assets and reputation, and delivering sustainable humanitarian assistance to children in conflict enabling us to carry out our work safely and responsibly. You play a crucial role in enabling this.

Your Role 

The Security Advisor leads the security function ensuring War Child’s security management (HQ and country operations) is fit for purpose. Reporting to the Head of Programme Funding and Operations as well as direct and independent access to Director of Programmes and Advocacy, CEO and Audit & Risk Committee, you will implement effective strategies for risk mitigation, programme continuity, and protect all individuals engaged in War Child activity overseas. Internally, the role business partners to Heads of functions, SMT and Country offices providing meaningful information, analysis and subject matter expert advice. You will support and coordinate security officers in each country, monitoring quality application of policies and procedures. Externally, you engage with international security agencies and partner organisations overseas. You represent the organisation at international analytical fora, and significantly, you engage with War Child’s external commercial risk services facilitating a global crisis response capability. You are a core staff when resolving security incidents or crises, and closely support the Country Directors (CD), Director of Programmes and Advocacy and CEO. You risk manage global travel of disparate profile, staff and visitors. 

 

Your Responsibilities 

 

• Develop and maintain a global security risk management system for WCUK. Manage risk thresholds across programme activity, develop contextual analysis and advise senior managers. Develop and annually review the organisation’s security strategy. 
• Lead and develop appropriate security policies and crisis management plans ensuring they are continually applied. Foster a strong global security culture, maintaining safety standards across the organisation. Record all security incidents, conduct analysis, inquiry and reports. 
• Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies. Ensure that security management adheres to Safeguarding and PSEA policy and contributes to safer programming and input security advice and guidance into investigations. 
• Provide security technical input to field offices and develop country Security Officers and CDs’ security management capacity. Annually train security managers in risk management. 
• Support the development of field-based security plans, analysis and training for safe programming. Identify offices or programmes that require safety improvements, advise best practice in relation to context and financial capacity. 
• Develop and manage the annual security budget recommending security investment to HQ and country operations. Control purchase and issue of security related equipment and contracts at HQ. 
• Lead global crisis management (CM) capability. Ensure a reliable CM response from London, lead CM training and build capacity of country CM teams synergizing country and HQ responses. Liaise with national authorities and stakeholders during crises. 
• Represent organisational security at the Audit & Risk Committee, providing clear, concise written risk reporting for better oversight of the organisation. Advise CEO and Directors risk mitigation measures and resources requirements, work to minimise WCUK’s risk exposure. 
• Business partner with department Heads to manage security risks associated with War Child’s strategy objectives: advocacy, media, philanthropy and partnerships, youth engagement etc. 
• Risk manage global travel for staff, donors, consultants, media and ambassadors, develop a robust travel process ensuring travellers are adequately prepared to go into hostile environments. Enable quality security training across the organisation within financial constraints. 
• Develop and maintain an effective information management process. Analyse incidents and recommend improvements to security plans. Manage threat warnings and SITREPs, collate data and supply analytical products for HQ or country offices.  
• Provide security input and analysis to Program Funding Unit (PFU) and Finance for new proposals, ensuring security is considered and resourced. 

MINIMUM QUALIFICATIONS

• Typically, a Bachelor degree in Nutrition or related field. Master's degree in Public health nutrition or equivalent in Nutrition/Public Health from recognized learning institution is preferred. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 8+ years of relative and progressive experience in Nutrition, including minimum 3 years in emergency response setting or 5+ years of experience in development humanitarian field.
• Proven experience in managing emergency nutrition programs including CMAM, IYCF, SBC in multiple locations
• Experience in facilitation of trainings and workshops
• Experience in budget management, logistics and Human Resources management
• Experience in writing / developing project proposals and project reports
• Strong skills in technical proposal writing and donor reporting, designing and implementing nutrition programs
• Ability to provide technical support for IMC staff and government staff on proper implementation of CMAM, IYCF, SBC and other nutrition activities.
• Familiarity with design and programming processes of different donors
• Knowledge in designing and implementing appropriate and effective holistic nutrition programs including ensuring that the nutrition program is integrated with food security, health and WASH programming where appropriate.
• Ability to read, analyze and interpret data and familiarity with nutrition surveys (Coverage, SMART and KAP surveys).
• Ability to work effectively with government, community leaders, international/national organizations, donors, partners and other International Medical Corps relationships.
• Strong communication skills, able to effectively present information clearly and respond appropriately to questions from senior managers and headquarters staff, counterparts, senior government leaders and donors
• Strong supervisory and organizational skills
• Demonstrated experience and skills in ensuring community participation and gender issues in humanitarian programming
• Advanced proficiency in the use of MS Office, and other computer applications
• Ability to cope with stress; hardship; patience and flexibility and willingness to work additional hours in order to meet tight deadlines;
• Ability and willingness to travel to field sites and nutrition facilities

Additional Technical or Language Requirements

• Demonstrates a thorough understanding of the responsibilities specific to the job, as well as the ongoing capacity to stay abreast of changes in job functions. • Interpersonal/Communication Skills. • Demonstrates the ability to work cooperatively and effectively with other employees. • Maintains good work relationships both internally and externally and can work productively as a team. • Demonstrates the ability to make good decisions about what should be done given a specific situation. Thinks carefully before taking action and behaves appropriately for the circumstances. • Demonstrates the ability to use creativity, reasoning, experience, information, and available resources to resolve issues. • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values. • Takes responsibility for actions, decisions, and outcomes. Can confidently take the lead role on a team, when necessary

 

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

TO APPLY : https://internationalmedicalcorps.hua.hrsmart.com/hr/ats/Posting/view/202

Program Description
Rehabilitates devastated health care systems and helps bring them back to self-reliance
IMC has been working in Yemen since 2012 and implements its programs through the country office in Sana'a and two field offices (Ibb and Aden). As the emergency has evolved, IMC has continued providing essential lifesaving support to communities under volatile conditions in the health, nutrition, WASH, and FSL sectors. IMC is currently implementing in six Governorates of Yemen: Sana'a, Ibb, Taiz, Aden, Lahj, and Al Dhale’e.
Across all six Governorates, IMC’s Yemen response consists of integrated projects aimed at delivering a core package of interventions to reach the most vulnerable, conflict-affected, and/or displaced communities with funds from ECHO, World Food Programme (WFP), the Office of U.S. Bureau for Humanitarian Affairs (BHA), and Yemen Humanitarian Pool Funds(YHPF). IMC is supporting over 60 Primary Health Care facilities and 3 secondary health care facilities in Aden, Sana’a, and Taiz governorates.
IMC has built partnerships with government authorities such as the Ministry of Planning and International Cooperation (MOPIC), Ministry of Public Health and Population (MOPHP), National Security, Cleaning Fund, General Authority for Rural Water Supply Projects (GARWSP), Ministry of Agriculture, to facilitate access to facilities and communities, for monitoring, and to support the transportation of supplies. IMC also participates in clusters and coordinates with local and International NGOs to improve quality and to avoid duplication support

 

JOB SUMMARY:
The Nutrition Coordinator's role is to lead and provide technical support for planning and smooth operation of nutrition activities in any defined context. This includes the active involvement in developing and rolling out the country nutrition strategy based on the specific context, assessments/needs identified, program implementation of multiple nutrition projects and fundraising. In addition, the Nutrition Coordinator will support with the overall building of capacity of local staff and stakeholders in nutrition programming.  To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

 

MAIN TASKS AND RESPONSIBILITIES
The Nutrition Coordinator will be responsible for leading the nutrition managers and providing technical support and capacity building of the team to successfully plan, implement and monitor International Medical Corps nutrition program activities in a country program. The Coordinator must have the ability to organize and support all aspects of the nutrition program including liaising with the Ministry of Health, the nutrition cluster, other international and national agencies, and donors.
The Nutrition Coordinator will be responsible for ensuring that the nutrition programs in the country program are implemented in line with the Ministry's guidelines and international humanitarian standards and donor guidelines. He or she must be able to provide technical backstopping and conducting nutrition training, reviewing program reports, surveys and monitoring and evaluation reports. Additionally, the Nutrition Coordinator will work closely with the respective line management to provide input into proposal development and country level strategies as required.

Program Implementation and Development

• Collaborate with the Program Director, Nutrition Managers and MEAL Coordinator to achieve program objectives and smooth implementation of the program.
• Ensure that IMC implementation of the CMAM and IYCF activities conform to internationally accepted standards and country guidelines.
• Coordinate and follow-up on nutrition programs implementation to review progress towards objectives through organizing regular review meetings, update and experience sharing meeting among staffs.
• In collaboration with the team, identify existing project implementation gaps and new opportunities for nutrition and nutrition-related projects and lead on the concept note or proposal development while liaising with interested partners and stakeholders to ensure that proposed activities and programs align with best practice in the nutrition sector.
• Lead, plan and conduct nutritional assessments and surveys in existing and in potential new areas, following the nationally approved survey protocol, for program expansion and feed assessments results into proposals if needed.
• Lead the development of a referral mechanism and communication strategies and train nutrition staff (IMC, MOH, CHVs) in case detection and referrals between health facilities adapted to the local context.
• Support the nutrition managers and supervisors to ensure proper functioning of reporting systems data flow mechanisms for regular assessment, monitoring and evaluation of the program against its objectives and expected results. And conduct critical monitoring of all aspects of nutrition activities and identify areas of concern. Submit workable solutions for identified challenges
• Demonstrate understanding of multi-sectoral approach to malnutrition and ensuring that nutrition project beneficiaries are linked with other sector interventions and provide guidance to staff on the integration of a nutrition component into other sectors as appropriate such as food security, Health, WASH and disaster prevention and preparedness

Capacity Building

• Assess the training needs of nutrition staff; develop a training program to meet these needs; conduct nutrition training for project nutrition staff and MOH counterparts implementing nutrition programs, focusing on all aspects of community-based management of acute malnutrition (CMAM) and IYCF with the support of the Health and Nutrition Supervisors
• Assist Nutrition Manager to facilitate the development/adaptation of nutrition education training manuals and facilitator's guide based on existing national nutrition protocols and curricula including training follow-up
• Coordinate with other sectoral program managers with IMC's program to ensure that other parts of the program are functioning in order to maximize nutrition intervention's impact
• Liaise with nutrition experts, provincials Nutritionists and others to ensure that specialized support is available at the field/district/activity level to increase coverage and overall efficacy of the program

Representation

• Actively participate and represent International Medical Corps in nutrition sector coordination forums, discussions and activities, serve as an International Medical Corps nutrition resource person, and display technical and organizational leadership in sectoral activities.
• Create and maintain smooth relations and open collaboration with Government and local stakeholders and serve as the nutrition resource person
• Coordinate International Medical Corps nutrition activities and across a wide range of actors including donors, host governments, UN and NGO partners to ensure consistency of programming.

Program Finance, Logistics and Administration

• Prepare detailed work plan and budget plan for nutrition activities and ensure implementation of planned activities according to the work plan adhering to the budget according to IMC standards and oversee program spending per budgets and pipelines
• Support and motivate program/logistics/administrative/finance staff in their work, by ensuring appropriate training, coaching and supervision by technical leads
• Manage staff recruitment and training, conduct performance monitoring in collaboration with HR and Nutrition Managers, ensure that standards and protocols are adhered to
• Ensure equitable allocation of human, material and financial resources
• Coordinate very closely with logistics in order to ensure that there is no break in nutrition program supplies.
• Organize and follow-up on all other procurements needed for the projects

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.
If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

 

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically a Medical degree, with a Master’s degree in Public health preferred. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 10+ years of experience, including at least 5 years of experience in overseas health programs at a managerial level and 2 years of project design, development of concept notes and technical proposals, and the management of projects relating to primary health care, maternal and child health, reproductive health, HIV/AIDS, communicable and/or non-communicable diseases
• Experience of working in complex environments.
• Experience in working with and managing remote teams.
• Excellent communications skills, both oral and written. 
• Excellent self-motivation skills 
• Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; the ability to work with a broad spectrum of people.
• Extremely flexible, and have the ability to cope with stressful situations and frustrations.
• Ability to relate to and motivate staff effectively.
• Excellent command of English with the ability to read, write, analyze and interpret, technical and non-technical information in the English language.
• Experience with work with procurement teams and proven ability to follow internal and donor compliance procedures and contractual requirements.

 

Additional Technical or Language Requirements - knowledge of Arabic is a plus

 

To apply : https://internationalmedicalcorps.hua.hrsmart.com/hr/ats/Posting/view/71

Date Needed By / 9/01/2021

 

Program Description

IMC programs are currently funded by BHA, FCDO and GAC/MHD, complemented by contribution from private donors. Areas of intervention are focusing on sectors where IMC has a global and longstanding expertise. These include health (with minor nutrition interventions), MHPSS (Mental Health and Psycho-Social Support), Protection (focusing on GBV and Child protection) with integrated activities in the livelihoods sector through provision of vocational trainings. IMC currently directly manages couple of primary health care clinics and a number of medical mobile teams. IMC clinics provide preventive, diagnostic and curative services free of charge to all population in various specialties, as well as health education, provision of basic laboratory services, provision of medications and malnutrition screenings. IMC also supports referrals to advanced healthcare services through privately contracted hospitals and specialized doctors. IMC is also supporting public health facilities through provision of medical equipment and supplies, provision of PPE items as part of COVID-19 response and the support will be expanded to encompass also technical support and close monitoring and supervision of service provision.

 

Job Description

 

JOB SUMMARY:  The Medical Coordinator will provide strategic vision and technical support to the identification, design, implementation and management of the country health programs. The Medical Coordinator will work in collaboration with the senior management team and health teams in the field to deliver high-quality health services to the targeted beneficiaries. The Medical Coordinator will make frequent visits to the field sites to ensure the highest standards of service delivery. S/he will ensure high-quality clinical services in all IMC-supported health facilities. S/he will monitor service quality, ensure that all staff are trained and well-supported, pharmaceuticals and other medical supplies are properly managed, and apply clinical-level data to national-level quality improvement efforts. The Medical Coordinator will represent IMC in the national Health coordination meetings, Health Forum and other technical working groups. The Medical Coordinator will also be responsible for developing staff capacity and strengths in the areas of health programming which are vital to the mission

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

 

MAIN TASKS AND RESPONSIBILITIES

Technical leadership and Program Quality
• Responsible for the appropriateness and quality of medical interventions conducted by IMC projects. Expected to prioritize patient-centered services, identify and work on removing barriers to enhance patient safety, and improve effective, quality medical care.
• Work closely with leadership to determine and ensure the operational needs and smooth implementation of health programs
• Provide technical supervision of, and technical support to, the organizations health programming activities.
• Ensure activities are consistent with established best practices, which are acceptable internationally (WHO/SPHERE).
• Ensure health programs utilize standardized protocols, policies and guidelines according to Ministry of Health, WHO, and OFDA.
• Oversee the collection, analysis and timely reporting of data and statistics for all programs (including objectives, indicators and outcomes of health programs) according to internal and donor requirements
• Review from a technical standpoint, monthly field and donor reports.
• Ensure timely and adequate provision of supplies and drugs through review of pharmacy consumption reports, national drug protocols, program budgets, acquisition of partner agency and UN drug kits, and health information materials.
• Ensure all stakeholders, including senior management team, the Health Technical Unit and donors are provided with updates, following the established reporting structures.
• Contribute to the development of health informatics tools in accordance with the country and organizational strategy.
• Support the development of relevant contextual tools in close collaboration with the Health Informatics coordinator.
• Drafts and outlines the need for operational research based on the country program needs and leads the health department in devising specific pertinent strategies

 

Program Development
• Work with senior management team, field teams, Cross Functional Platforms, and the Health Technical Unit in strategic planning for future health programs.
• Work with Program Director and senior management team to draft concepts for future funding following the protocols and formats.
• Provide technical input during proposal development and technical reviews.
• Strive to ensure as much as possible different health related sectors (MHPSS, GBV, etc.) are integrated into proposed programs. 

 

Representation
• Represent the organization in national health coordination meetings, Health forums and other technical working groups.
• Contribute to the creation of a positive image and overall credibility, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors. 

Human Resources Management
• Supervise the health staff on a day to day basis in order to ensure a proper implementation of health activities.
• Coordinate and supervise the selection and training of qualified program health staff, recommend promotions, and implement disciplinary action and termination of staff in consultation with leadership.
• Maintain open lines of communications with all health field staff.
• Determine the training needs of the medical staff. Arrange and oversee trainings.
• Ensure staff performance evaluations and professional development plans are in place.

 

Monitoring and Evaluation
• Support the M&E staff/team in development of new strategies that includes proposal of data collection methods and defining medical indicators during project design; and supporting the team in data collection at the field sites.
• Interpret the analyzed data, present how the project is progressing in terms of performance indicators and propose plans for action to address any gaps in project implementation.
• Liaise with HQ to receive timely input and implement recommendations ensuring best practice at all stages of program implementation.

 

Medical Logistics and Supply Chain
• Ensure proper distribution/donation plans for all the medication that will expire within six months.
• Ensuring the preparedness for timely and efficient deployment of medicines, medical consumables and medical equipment, replenish stocks and supply field operations and Mobile Clinics, as per operational needs of the project and in line with the agreed budget with donors.
• Review and identify key procurement of medical commodities in procurement plans/budget of all active grants and proactively and timely raise the requests to the country procurement team and/or the global procurement team depending on the sourcing location of the commodities.
• Review list of medical commodities/pharmaceuticals within project proposals and ensure these are aligned with project output and outcomes. Ensure that all list of medical commodities identified during proposal development are shared in a timely manner with the GPSU unit for review and approval.
• Ensure that the delivery of supplies match the agreed activity plan/work plan of each of the projects and proactively identify any potential risk of delay while proposing mitigating measures.
• Attentively monitor stock quantities and expiry dates of medical commodities and provide regular updates and/or elevate challenges to senior management whenever needed.

Pharmacy Management (when applicable)
• Work closely with the Pharmacy Manager to ensure effective pharmaceutical management in accordance with GPSU directives, internal SOPs and Pharmacy guidelines.
• Ensures that the field teams are well versed with Pharmacy Information Management system and are adhering with its optimal usage.
• Ensure accuracy and validity of monthly pharmacy reports prior to the submission to the donors.
• Ensure compliance with good pharmaceutical practice guidelines and spearhead rational medical practice in the mission.

 

Working Relationships
• Work closely with the Country Director, Program Director, Field Coordinator, and/or and Country Senior Management Team and the Health Technical Unit at the IMC headquarters to ensure Health program activities and objectives are communicated and understood.
• Work with key donor staff to develop and maintain optimum programmatic relationship

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

 

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

 

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.