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Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://www.msf.be
Adresse email : recruit-HQ-SC@brussels.msf.org
Lieu de l'emploi : Rio de Janeiro /
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 24/02/2023
Date limite : 15/03/2023

Profil

REQUIREMENTS

Education & Experience

  • Master’s degree in business administration or supply chain management
  • At least 5 years of experience in procurement including data analysis, sourcing, complex negotiation and contracting or a position in a different domain entailing the same components
  • A good knowledge base in supply chain processes and financial budgeting
  • Field missions in procurement /supply chain functions with MSF (Médecins Sans Frontières) or another NGOs is a plus
  • Experience in project management is an added value

Competencies

  • Computer literacy: proven ability to work with MS Office and ERP, in particular a good command of Excel
  • Ability to work transversally, in a multi-cultural environment and in remote mode
  • Analytical mindset, organizational skills and autonomy
  • Result-orientation and customer service orientation
  • Proven diplomacy, ability to develop professional network and listening skills

Languages

  • Fluent oral and written Spanish and English
  • Brazilian Portuguese is an asset

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

Regional Procurement Manager Latin America (m/f/x) – MSF Belgium – Rio de Janeiro

CONTEXT

The Regional Procurement Manager (RPM) is based in Brazil and has the mandate to support the operations wherever MSF OCB (Operational Center of Brussels) operates in the Region.

As Regional Procurement Manager, you cover both goods and services requirements. You may collaborate and support the Partner Section’s strategic buyer.

The RPM is not a substitute for the local team (including Procurement Manager where there is one in place) in the mission and is not accountable for the local procurement.

RESPONSIBILITIES

The mission of the Regional Procurement Manager, being in proximity to the center of operations, is the following:

  • Coordinate the development and implementation of the regional Strategic Procurement for regional and local purchases aiming at making available actionable and effective sources (for goods and services) optimizing the supply process efficiency and the financial resources use, while complying with MSF protocols, standards, procedures and aligned with the local context and operational strategic goals.
  • Develop and maintain market/regulation intelligence in the Region to support the Procurement strategy, as well to benefit the users in the missions and the Global Procurement network for the strategic categories.
  • Build capacity in procurement domain, providing technical coaching, training and advice regarding procurement process and good practices to the regional and local teams in the missions.
  • Create and animate a community of practice in the Region.

The main responsibilities of the Regional Procurement Manager are as follows:

  • Develop and manage knowledge concerning local and regional markets, regional commercial and customs agreements, local commercial laws & regulations and politics, as well as about MSF operational contexts and needs in a region.
  • Develop market assessments and benchmark analysis (including local, regional, and international sourcing options) in order to collect all required information to feed the procurement strategy.
  • Develop and coordinate a regional network both internal and external (suppliers, infrastructures, economical regional collaborations, 3PL, NGOs….)
  • Monitor the intersectional procurement activity (contracts, savings, lead time, procurement and supplier performance…).
  • Develop a procurement strategy for services as they are not covered by supply/procurement staff in the field, empower the local Procurement Managers and SupplyCoordinators to endorse this responsibility whenever the mission is prepared and/or propose solution at regional level when they are available.
  • Develop a regional procurement strategic vision consistent with operations strategic goals to feed the supply design and strategy at regional and local levels.
  • Lead and collaborate with procurement focal points of the missions and partner section to develop and implement the regional procurement strategy, defining the categories to be handled at regional level and their respective action plan, aligning with the concerned internal stakeholders.
  • Lead the regional spend analysis based on the information provided (historical spend, budget and forecast) by procurement focal points of the missions and partner section (Logistic, Supply Coordinators, and/or Procurement MGR), in order to identify key suppliers, category of procurement and guide the definition of priorities.
  • Identify and implement procurement synergies between operations, partner section and/or other OC (Operational Centers) missions whenever possible.
  • Develop and lead the regional procurement governance implementation aligned with the global network.
  • Provide strategic guidance and advice to the field in order to develop their local procurement strategy.
  • Build capacity in procurement domain providing coaching and training to field staff and Partner Section staff in the procurement domain (fundamentals, process, negotiation….).
  • Develop a procurement community of practice in the Region including representatives of other sections (on voluntary basis).
  • For the categories managed at regional level according to the priorities defined in the strategy:
    • Define and implement a decisional committee
    • Gather the need from the missions and partner section and lead the alignments required to perform supplier selection process (codes, designation, specifications…)
    • Lead the sourcing and supplier selection process involving the procurement focal points of the concerned missions in each important decision and the technical referent as required by the LOG/MED quality policies
    • Set up the required contracts or agreement and ensure their relevant endorsement
    • Calculate and communicate the savings, whenever it applies
    • Lead the development and implementation of Supplier Performance monitoring
    • Manage supplier relationship to ensure quality of product and services provided.

CONDITIONS

  • Starting date: As soon as possible
  • Location*: Rio de Janeiro (Brazil)
  • Mobility: 40% of field visits
  • Contract type: Fixed-term contract - Full time
  • Contract duration: 2 years (possibility of an extension)
  • Salary as per MSF Field salary grid 
  • The contractual conditions will be established based on the station, on administrative / legal constraints and in respect of MSF function grids and salary policies
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

*Candidates from Brazil or Latin America region are strongly invited to apply

Deadline to apply:  15 March 2023

How to apply?

Please, send your CV and cover letter to recruit-hq-sc@brussels.msf.org and mention “Regional Procurement Latin America” in the subject of your email. Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://www.msf-azg.be/fr/job/latin-america-humanitarian-access-advisor
Adresse email : Recruit-HQ-DG@brussels.msf.org
Lieu de l'emploi : Rio or Sao Paolo (other locations in Latin Americo can be discussed) /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Expertise/recherche
Date de publication : 20/01/2022
Date limite : 13/02/2022

Profil

Background and experience required

  • Former HoM level experience within MSF or other NGO’s
  • Extensive experience of the region (including relevant language skills). Preferably a national of the region
  • Political Science, journalism or another relevant academic background 
  • Experience of working in both unstable / insecure environments as well as stable missions.
  • Experience of interacting with MSF and partner sections
  • Proven track record in negotiation and networking.

 

Skills and capacities

  • Ability to take initiatives and to work independently
  • Capacity to develop and implement a strategic vision
  • Strong networking skills are essential
  • Strong analytical skills
  • Ability to represent MSF toward multiple counter-parts 
  • Very good written and oral communication skills.
  • Team player

 

Availability

  • Available for regular travel within the region and beyond when required.

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To enhance our support from Brussels, the Analysis Department is looking for a:

Latin America Humanitarian Access Advisor (m/f/x)

CONTEXT

In 2012, the MSF-OCB Analysis and Advocacy Unit (AAU) split into two teams under separate coordination. The Humanitarian Innovation Team (HIT) developed to focus on conflict and displacement settings, through the use of polyvalent specialist profiles that were able to provide strategic support to operations, engage in reflection and writing and conduct advocacy and analysis. The Health Access Team (HAT) continued to develop in-depth specialized research on a range of topics including health financing and HIV/AIDS. 

 In 2017, a decision was taken to build on the successes of both the HIT and the HAT and to merge the teams into a stand-alone department within OCB. 

The Analysis Department plays an important role within OCB in terms of analysing our political environment, defining advocacy strategies, shaping public messages and supporting or challenging operations on topics ranging from new project locations to negotiated access. 

The vision for an analysis department is to have a multi-disciplinary team that contributes to the MSF social mission by: (1) conducting in depth humanitarian and health policy related research/reflection; (2) developing and implementing advocacy strategies; (3) expanding our operational networks; (4) supporting and challenging operations; and (5) positioning the organisation on the politics of health and humanitarianism based on MSF’s operational experiences.

Within this new department there are 4 teams:

  • The health politics team 
  • The forced migration team 
  • The conflict and humanitarianism team 
  • The humanitarian access and networking team 

This advertised position forms part of the Humanitarian Access and Networking Team. This team focuses on supporting operations in increasing its context analysis and networking capacity. The team works together with operations to build a networking strategy that is in direct support to the Heads of Mission and Field Coordinators. This will be done primarily through the provision of support and coaching of the national staff assistant Head of Mission and assistant Field Coordinator positions. These positions will be redefined to better clarify their role in developing networks alongside the Head of Mission and Field Coordinator. This regional position will act as a technical referent for these field positions.  

OBJECTIVE OF THE POSITION  

The purpose of the Regional Humanitarian Access Advisor is to increase our networking and negotiation capacity at field level, and to provide direct support to operations at field and HQ levels.

The Regional Humanitarian Access Advisor will be responsible for developing an in depth regional context analysis and will support Heads of Mission in the region in developing their operational networks. This will involve coaching and supporting field based national staff who form part of the operational decision making line.  

Frequent travels to the field will be necessary as well as flexibility to respond to sudden demands of support outside of assigned portfolio.

RESPONSIBILITIES

Support and coaching

  • Help to implement the revision of the Assistant Head of Mission and Assistant Field Coordinator positions within priority contexts of the region.
  • Develop a strategy to support and coach key national staff positions (including through the exchange of best practices, training opportunities, regular meetings etc. at regional level)
  • Work alongside HoMs and Field coordinators to develop and implement a regional networking strategy

Context analysis and networking

  • Together with the operations (‘Assistant HoM’ or ‘Assistant FieldCo’) ensure a regular actor mapping is carried out of all political, military and civil society actors that have relevance to our area of operations. 
  • Support in the development of networks that help to open doors for MSF operations.
  • Based on the actor mapping, identify links between actors in different countries of the region 
  • Develop an in-depth analysis of political and military dynamics in key identified contexts and its regional implications

Overall strategy development

  • Support the operations in the development of a country level networking strategy that is coherent across the region.
  • Identify ways to support operations in its engagement with non-state armed actors (based on identified gaps) 
  • Identify ways to support operations in its engagement with gov²ernments and civil society (based on identified gaps) 
  • Develop a written regional strategy paper for networking

Specific task

  • Maintain frequent relationship and, from the needs, support the Supply and Procurement field in the region;
  • Work in synergy with assessments and context analysis with MSF offices in the region, especially in the MSF Brazil office;
  • Map and support MSF's follow-up/participation strategy in multilateral organizations in the region, such as the OAS, in collaboration with offices in the region;
  • Participate in activities of MSF associates in the region in order to keep alive a network of MSF personnel in Latin America.

CONDITIONS
 

  • Expected starting date: As soon as possible
  • Contract type: Open-ended contract, full-time
  • Location: Preferably based in Brazil (Rio or Sao Paulo) or Mexico. Other MSF Offices in Latin America can be discussed. Please note that we can only contract in another country where we have an MSF office. Final outcome will depend on local legal limitations (residency, work permit etc…).
  • Compensation package will also vary accordingly, defined by local status.
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

Deadline for applications: 13/02/2022 (midnight)

How to apply?

Please, send your CV and cover letter to Recruit-HQ-DG@brussels.msf.org and mention “Latin America Humanitarian Access Advisor” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.