FINANCE ASSISTANT

Your skills and experience

• Bachelor or Master Degree in accounting or finance; or other relevant field
• Ideally 6 months - 2 years of work experience in a similar role. Recent graduates motivated to start a career in Finance are also welcome to apply
• Excellent command of English. Knowledge of French and/or Spanish is a plus
• Legally entitled to work in Belgium (EU citizen or currently in possession of a Belgian work permit)
• IT literate, with excellent knowledge of Excel
• Detail-oriented and able to demonstrate careful attention to routine systems and procedures

What we are offering

• An exciting job in an international and diverse environment (18 nationalities represented at the Brussels Office)
• Open-ended Belgian contract
• Competitive Benefits package which includes health care insurance and pension plan, meal vouchers, transportation and telework allowance, and SIM card
• 40h/week and 32 leave days/year
• The possibility to telework 3 days a week

Start date: as soon as possible

The selected candidate will need to reside in or relocate to Belgium when the employment contract starts.

 

Recruitment process

Apply before 26th of February close of business (COB)

Send your CV, including 2 reference persons ((Name_Surname_CV_Finance Assistant); and one-page motivation letter (Name_Surname_ML_Finance Assistant) to recruitment@eip.org

Subject of the email: Name_Surname_Finance Assistant

Shortlisted candidates will be invited for a written test and interview before a final offer. Due to the high number of applications we receive, only shortlisted candidates will be contacted.

EIP firmly believes that diverse perspectives are key to our work. Therefore we are committed to equity, diversity and inclusiveness. Your qualities and commitment are what matter to us, regardless of race, nationality, gender, age, religion, disability, or sexual orientation.

Based in Brussels and active in over a dozen countries, the European Institute of Peace (www.eip.org) is an independent organisation working collaboratively with European decision-makers, the parties to the conflict, and those who represent people suffering from insecurity or at risk of violence, as well as the conflict prevention, resolution and mediation community.

We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Are you captivated by our innovative approach to peace, and do you want to contribute to the mission of our institute? Do you share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements?

We are looking for a Finance assistant to join our finance team and to support the Institute’s operations on the different finance projects.

 

Your place in the team

The Finance assistant supports the day-to-day finance operations of EIP. You will report to the Senior Finance & Grants Manager, and work closely work together with the Finance, Grants & Compliance team.

 

You will

Give support to the Accountant and Sr Accountant:

• Check and compile payment requests for all invoices, expense claims, and partner expenditure. Ensure that all payments are well coded, adequately authorised and that they are in line with the EIP internal procedures & policies as well as donor rules
• Register invoices in the accounting systems
• Act as a point of contact for all accounts payable queries
• help the finance team during audit in providing the required documents
• Maintain and keep all finance files updated, making sure that on a daily basis all the relevant accounting documents are filed correctly and in a timely manner
• Create and maintain the fixed asset register

Give support to the Finance & GDPR Officer:

• Generate the reports
• Chase and follow up with the timesheets

Give support to the Sr Grants & Compliance Officer:

• Ensure that all partners’ financial supporting documentation and reports are correctly filed under the project file
• Review the partner expenditure report and ensure they are complete and correctly coded for upload into the Accounting system
• Review the partners’ funds request according to the forecast and Memorandum of understanding and prepare payments for approval by the Sr Accountant
• Prepare fund requests for core and restricted grants as per schedule and update amounts received in tracker systems