Office Coordinator


Organisation: Climate Action Network Europe asbl
Personne de Contact:
Date limite de candidature: 23/11/2018
Type d'offre: Contrat à durée indéterminée
Volume de travail: Temps partiel
Fonction: Autre
Lieu de l'emploi: Ixelles
Pays: Belgium
Fichier :


 Responsible for provision of essential services and office infrastructure necessary for CAN Europe’s operations and event logistics.


Office management


Ensure that the general operations of the organisation are carried out in accordance with relevant laws and regulations


Make necessary arrangements to ensure an effective and healthy working environment for the team


Provide secretariat services to the organisation and team as required, e.g. with regard to general written or phone enquiries


Organise purchases as required by office activities, ranging from stationery to furniture to canteen supplies and electronics


Liaison with external service providers and contractors, including but not limited to landlords, catering services, telephone and IT providers


Ensure that the office policies of CAN Europe are up to date and communicated to all staff members


Support the Head of Operations and Administrative Coordinator in HR administrative matters as required (contracts, trainings, hirings )

Event logistics


Support team members in making timely travel arrangements for external engagements in line with the CAN Europe travel policy


Liaise with team members on events organised in the name of CAN Europe (bi-annual General Assemblies and other workshops /meetings /conferences) and support them with making necessary arrangements with service providers, including location, catering, accommodation, travel


Support the creation of an effective team and work environment for all staff, including through the organisation of staff meetings & staff activities (staff retreats)

Additional input to internal affairs


Liaise with Green10 office managers on issues of common interest


Participate in admin team meetings and team-wide processes and matters relevant to the organisation as a whole as required


Support and provide back-up for other members of the admin team


Admin Coordinator or Head of Operations are your back up in case of absence


Profil recherché

CAN Europe, Europe's largest coalition working on climate and energy issues, is currently seeking a highly motivated and dynamic Office Coordinator to join our team in Brussels.  S/he will collaborate with the administrative management of CAN Europe and provide a full range of administrative support to the team and the network. Specific responsibilities are outlined in the attached job description.


Required qualifications:

  • Relevant education, training or qualifications;
  • Minimum 3 years of experience in office management or administration; 
  • Experience in event management;
  • Excellent spoken and written English, fluency in French or Dutch;
  • Organisational, interpersonal skills, flexibility, and reliability;
  • Excellent problem-solving and communication skills;
  • Values working within an international team and network across different cultures   
  • Management of multiple tasks.

Preferred/desirable qualifications:

  •  Knowledge and/or experience with Belgian employment legislation is considered an asset;
  •   Relevant professional or voluntary experience within NGOs or in an international network.
  •   Computer skills
  •    Interest in IT, ability to provide support to colleagues

This position is based within the CAN Europe secretariat, which houses our team of 23 staff members, in Mundo-B, the sustainable NGO office space near the St. Boniface neighbourhood of Brussels.    This half-time position is based on a Belgian open-ended contract.

Extra benefits include lunch vouchers, reimbursement of local transport costs, phone costs, eco and sport vouchers.

To apply, please send a letter of motivation and CV to .

 **The letter of motivation should clearly demonstrate why you want the job, stating why you wish to work for a climate NGO and how your skills and experience are relevant for the job requirements detailed above**

Closing date for applications: noon on 23rd November 2018

Interviews preferably the week of 26th November 2018   

Expected start date: As soon as possible thereafter  

Contact   Phone inquiries to Cinda Ayachi, HR and Office Coordinator,  +32 2 894 46 70  or