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Finance and Grants Manager - Niger

Détails de l'annonce

Organisation : Save the Children International (Afrique de l’Ouest et du Centre)
Site web : https://www.savethechildren.net/jobs/job-details/3223
Lieu de l'emploi : Niamey / Niger
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 20/07/2016
Date limite : 06/08/2016

Profil

Required • Postgraduate degree in economics, management, finance or accounting or auditing; • In-depth knowledge of Global Funds requirements in budgeting, reporting, auditing and program management. • Demonstrated experience and knowledge of internal financial controls and procedures at least 8 years of work related experience and preferably in similar position; • Significant experience with humanitarian assistance and / or with international organizations in Niger and / or the sub-region; • Proven experience working with local organizations in Niger and / or the sub-region as part of Sub-grants /subcontracts Significant experience in financial monitoring, budgetary systems and controls with strong analytical skills and good knowledge and experience of financial computer applications, including accounting packages and spreadsheets; • Ability to adopt new accounting software (Agresso) and financial management systems • Ability to timely reporting; • Problem-solving ability (Proven analytical skills in isolating priorities and tackling them); • Capacity to maintain an accounting, documentation and archiving system transparent; • Very good computer skills, especially on Microsoft Excel, Access, Word and PowerPoint; • Ability to work in an multicultural environment, to communicate clearly and work under pressure; • Ability to work independently, sense of responsibility; • Commitment to the values and principles of SCI; • Ability to pay support visits on the field in isolated areas; • Knowledge of English is a must. • Demonstrated leadership, versatility, and integrity. Desirable . Knowledge of Agresso software

Description

Contract Length: 02 Years ROLE PURPOSE: The Finance & Grants Manager is a key position, based in Niger, and reporting to the HSS Program Director. The holder of this position will work closely to support the HSS Program Director in the oversight and management of grants from the Global Fund with an overall budget of 6.8 million Euros for 2 years. SCI serves as Principal Recipient (PR) for large grants, which are performance based, and manages Sub-Recipients (SRs). The Finance & Grants Manager will be responsible for management and oversight of budgets (including sub-recipient budgets), preparation of financial reports, and maintenance of master agreement files. In addition the position holder will be responsible for compliance with SCI’s accounting policies, and Global Fund requirements, ensuring that accurate, complete and reliable financial information is maintained in the financial system (Agresso), and ensure an effective and efficient control of project assets and cash flow to minimize receivables and currency revaluation losses. The Finance & Grants Manager will be responsible for liaising with the Local Funding Agent (LFA) on all Finance related inquiries and issues. The position holder will be responsible to work with SRs on Global Fund terminology and requirements in reporting and compliance. The position holder will have under his responsibilities the Finance Officer, The fiscal Agent, the Grant Officer and the Administrative Assistant. KEY AREAS OF ACCOUNTABILITY Budget Management • Financial resources management through planning, guiding, controlling of the resources, in accordance with Save the Children International (SCI) and Global Fund R10 HSS rules and regulations. • Establishment of the Global Fund R10 HSS budgets preparation/modification, reprogramming, monitoring system, control of budgetary status versus authorized spending limits and budgets delivery levels. • Monitoring sub-recipient budgets on a quarterly basis in terms of cash spent savings, and commitments. • Ensure overall due diligence and appropriate controls in all fiscal management operations. Financial and Donor Reporting Support • Compile PU/DRs and EFRs in coordination with M&E, PSM and Construction / rehabilitation departments and submit to donor and LFA within deadlines • Ensure up-to-date tracking of Global Fund R10 HSS reporting requirements in project financial and management tracking and reporting tools; • Ensure that all donor reports and reporting materials are appropriately filed in up-to-date, clean, consistent soft and hard libraries available. • Review for accuracy all financial reports generated from the Agresso system and ensure that these reports are generated on a monthly basis* • Liaise with the LFA, external auditors, Fiscal Agent and GF finance experts/officers, to provide information when required. Sub-Recipients Management, Monitoring and Capacity Building • Develop and keep a plan to monitor sub recipients ensuring adequate management of grants per SCI and donor requirements • Develop financial reporting templates / tools to be submitted by SRs (and perhaps implementing partners?), reviewed by the Fiscal Agent and validated by the PR • Ensure compliance with the SR and Risk Management plan and act as a focal point for the finance staff at the level of the MoH (Cellule). • Review all reports from sub-recipients and support team to compile them for submission, ensuring quality to be able to use them for donor reporting purposes along with monitoring of the programs; • Develop and implement a training package for all sub-recipients to ensure accurate: Reporting, Funds Request and SRs Monitoring. • Coordinate with the HSS Program Director on needs for capacity building of finance staff within team and sub recipients • Work closely with the Procurement, Construction / Rehabilitation and M&E Units for quarterly or semi-annual reviews of SRs progress and implementation • Update the SR and Risk Management Plan on an annual basis Grant’s Compliance Support • Ensure that all expenses reported periodically to the GF are eligible according to the grant agreement. • Maintain, through self- and formal training, reading and exchanges a broad and deep understanding of Global Fund policies, regulations and procedures relevant to the Round 10 HSS grant; • Develop and maintain the appropriate tools to make this knowledge available to Program staff, including at minimum an up-to-date soft and hard library, briefing notes and memos on key/recurrent compliance issues; • Proactively identify compliance risks/issues throughout the portfolio and proactively offer advice to grants focal points and other program staff (senior management, finance, procurement, etc.) as relevant. Alert Senior Management on compliance issues when programs or other departments are potentially exposing program team to compliance risks. • Oversees follow up on finance-related audit actions for the PR and SRs and monitors implementation of audit recommendations. Program treasury and cash management. • Oversee the review and approve all disbursement requests to SRs (after Fiscal Agent’s review) and International Procurement. • Communicate with Area Office/Home Office to ensure disbursements are made to sub-recipients and procurement agent on a timely basis. • Ensure the timely collection of all program receivables. • Review program‘s monthly cash flow and recommend/initiate intra bank transfers • Review monthly cash reconciliation at the PMU and SRs levels. Ensure adequate accounting systems in place and financial information accurate and timely submitted • Ensures SCI accounting policies and procedures are followed and adequately applied to program’s operations • Set internal policies, processes, and control systems to ensure financial data is captured adequately and accurately • Develops internal controls, work plans and checklists as needed at PR and SR levels • Review monthly financial reports to ensure the correctness of information before closing the financial transaction. • Play a leading role in the closing of month and year-end financial reports. • Maintain support documents for LFA review and verification Undertake additional tasks as defined by senior management team.